Administration Officer

The Hospital:
The Royal Children's Hospital's (RCH) Vision is “A world where all kids thrive”.
RCH is a cornerstone member of the Melbourne Children's Campus, partnering with Murdoch Children's Research Institute, The University of Melbourne Department of Pediatrics and The Royal Children's Hospital Foundation.
RCH has cared for the children and young people of Victoria for more than 150 years since it was founded in 1870. A full range of paediatrics and adolescent health services are provided plus tertiary and quaternary care for the most critically ill and medically complex patients in Victoria, Tasmania, southern NSW and other states around Australia and overseas. The Hospital has more than 6,000 staff, a budget of $850M, 12 wards and 350 beds. Annually, the RCH has 300,000+ Specialist Clinic appointments, 90,000+ Emergency Department presentations and 20,000 elective surgeries.
The RCH is committed to the .
RCH enjoys high employee engagement and is committed to staff safety and a positive culture through enactment of our Compact.
For further Information on RCH is available .
About the Role:
This is a Part Time Ongoing position within the Butterfly and Rosella wards.
What you'll achieve:
Administration:

• Management of staff vacancy and annual leave planners on behalf of managers- maintaining accurate reporting through timely updates
• Assist in coordination of recruitment processes - booking interviews as required and liaising with HR with onboarding of staff/ collation of all paperwork for international staff
• Create/ manage up to date Position Descriptions /interview guides as guided by managers
• Submit and manage new supplier paperwork and clinical product evaluation forms
• Manage communication platforms on behalf of teams including updating email distribution lists , Microsoft team channels and other forms of internal messaging
• Manage effective document filing and retrieval systems
• Coordinate diaries/meetings and take minutes and action outcomes as requested and ensure distribution of minutes undertaken in timely manner
• Assist as requested in data management to support workflow or access challenges as per the direction of the Managers
• Work in collaboration with Nursing education in support of documentation of orientation of new starters at the direction of the manager

Customer service/stakeholder management:

• Provide a high level of customer service to the Nurse Managers and other stakeholders
• Establish and maintain effective communication and collaboration with all departmental staff

Teamwork:

• Liaise with key stakeholders and management to reflect departmental needs and advocate for process improvements
• Other duties as directed consistent with the employee's skill level and classification

If this sounds like you, click to view the position description.
Classification for this position will range from AO31 - AO35 (base salary $72,800 to $77,911.6 pro rata per annum, plus superannuation)
What we offer:

• Salary Packaging - Increase your take home pay!
• Parkville location and close to public transport
• Discounted on-site car parking

Other requirements:

• Current National Criminal Record Check, or willing to obtain
• Valid Working with Children Check
• Compliance with RCHs “Staff Immunisation - Prevention of Vaccine Preventable Diseases” procedure

Application process:
To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Shortlisting for this position will commence immediately, we encourage you to apply promptly!
Why work at the RCH?
RCH enjoys high employee engagement and is committed to staff safety and a positive culture through enactment of our Compact. We offer the opportunity to work in world-class facilities, surrounded by Royal Park and only a short tram trip from the heart of Melbourne city.
We also offer discounted staff parking, salary packaging, and an award-winning health and wellbeing program.
The RCH is committed to a diverse and inclusive workforce. We encourage applications from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse background, all members of the LGBTQI community and people with disability.
It is a requirement of your employment that you be fully vaccinated against Covid-19, and Influenza annually for Category A and B roles, in compliance with any public health orders in place at the relevant time, unless you have a medical exception in line with those public health orders, which has been accepted by The Royal Children's Hospital. Applicants will be required to provide their Australian Government Immunisation History Statement, it is a requirement of the RCH to collect, record and hold vaccination information.
It is also a requirement of your employment that you comply with any direction given by The Royal Children's Hospital that you be vaccinated against, or prove immunity to, any other disease, unless you have a relevant exemption
Are you ready to join our team?
Apply online by clicking on the “Apply” button
Applications close 24 January 2024