Administration Support & Accounts Officer

We are seeking a driven and dependable individual with a demonstrated history of delivering meticulous attention to detail and professionalism for this pivotal frontline support role.

As the Administration & Accounts Assistant, you will play a crucial role in assisting in the coordinating and scheduling our staff, as well as managing client interactions and overseeing day-to-day account management at our Mandurah office.

Key Responsibilities:

• Aid the coordinators in managing travel and accommodation arrangements for the rostered team.
• Administration support with the HR onboarding processes.
• Preparation and management of spreadsheets for consignment stock
• Compile and verify weekly timesheets for the team, addressing any discrepancies with payroll.
• Input data into online systems accurately.
• Ensuring all employee compliances are up-to-date.
• Booking employee training and follow up of training certificates/documentation
• Generate Purchase Orders, process goods receipts, and manage invoices.
• Ensure effective management and organization of administration, document control, and filing systems.
• Handle receiving, order fulfillment, and invoicing of parts.
• Managing accounts receivable
• Manage inventory and office supplies.
• Provide support in warehouse operations.
• Address customer inquiries, including general account queries and providing copies of invoices, end-of-month statements, and proof of delivery documents.

Core Skills and Experience:

• Previous experience in administration is essential.
• Exceptional attention to detail and proficiency in efficient and accurate data entry.
• Strong proficiency in MS Office applications and other databases.
• Deliver exceptional customer service in all administrative support activities.
• Demonstrated track record in administration.
• High level of self-discipline, self-motivation, energy, and initiative.
• Previous experience in Accounts Receivable data entry or similar roles.
• Proficiency in using Xero.
• Strong Excel/Google Sheets skills
• Effective communication and interpersonal skills, coupled with a robust work ethic and organizational abilities.
• Ability to identify and resolve inquiries promptly while prioritizing customer service.
• Proven capability to work both independently and collaboratively within a team.
• Willingness to adapt to changing business needs and a commitment to ongoing learning.
• Collaborative communication style conducive to effective teamwork.

If you believe you possess the necessary skills and experience for this role, we encourage you to apply.