Administration Support Officer

Advertised Vacancy Number: IPS/SS894708

Appointment Pool

Warnbro Community High School Education Support Centre (CHS ESC) are seeking to establish a pool for appointments to permanent and fixed term, full-time and part-time vacancies which may arise during the 2024 school year up until Term 2 2025. Appointments can be made from the pool at any time for commencements within 2024 school year up until Term 2 2025.

 The suitable applicants will ideally undertake administrative tasks, whilst providing the school community with excellent support. The Administration Support Officer provides a customer-focused service to internal and external clients and attends to routine reception and client enquiries, answers incoming telephone calls and directs enquiries to the appropriate officer in a timely manner. In addition, you will ideally prepare general correspondence, notices and other material.

Suitable applicants will ideally have experience using computer applications and possess data management skills to ensure administrative tasks are completed in a timely manner.  Experience in the use of the Adobe Creative Suite is desired, but not a requirement.  This role would require applicants to be able to manage their time effectively therefore strong organisation skills and the ability to prioritise tasks and communicate effectively is highly desired.

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our school for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position. 

To be suitable for this role, you will need to demonstrate the following work related requirements:

• Good verbal and written communication skills and experience in the application of customer service principles and practices.
• Good interpersonal skills and the ability to work effectively and constructively as part of a team.
• Experience in the use of computer application systems, including databases, spreadsheets and word processing software.
• Initiative and good organisational skills, including the ability to manage conflicting timelines.
• Skills and experience in providing administrative support.

Applications will be assessed against these work-related requirements of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Further information about Warnbro CHS Education Support Centre can be found by visiting https://www.warnbroesc.wa.edu.au/ or Schools Online or by downloading the relevant attachment below.

Additional information about Independent Public Schools is also available here.

For further job-related information:

Please contact Julie Davies, MCS, by telephoning 08 952894***or emailing ************@education.wa.edu.au

During the school holiday period, please contact Julie Davies on 08 95289***.

Application Instructions

All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.

Your application should include:

• A page statement addressing the Work Related Requirements, in context of the role and business needs of the school
• A CV outlining your employment history and professional learning summary relevant to this position
• The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.

It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.

You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4***.

If you are having difficulty submitting your online application, please telephone (08) 9264 86***for assistance.

ELIGIBILITY

Eligibility and training requirements

• Employees will be required to:
• provide evidence of eligibility to work in Australia for the term of the vacancy;
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment;
• obtain or hold a current Working with Children Check;
• complete the Department’s induction program within three months of commencement;
• complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter;
• complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement;
• complete any training specific to this role required by Departmental policy.

Applications must be submitted before 4.30pm (WST) on Wednesday, 10 July 2024

APPLICATIONS MUST BE SUBMITTED ONLINE 

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.

• published jdf
• 00039222
• Administration Support Officer
• warnbro chs esc
• min l2
• may 2024.pdf

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