Administrative Assistant

Join a successful well established expanding Australian company who designs, manufactures and distributes a range of Kitchen, Laundry and Bathroom ware products.  We operate multiple Distribution Centres and Showrooms around Australia supplying the country’s largest plumbing resellers.

As Administrative Assistant you will play the important role of being the first point of contact for our organisation. Your primary responsibility will be to greet visitors, answer incoming calls, and provide general administrative support to ensure efficient operation of our SA office. The ideal candidate should possess excellent communication skills, a friendly demeanor, and the ability to multitask effectively.

Some of the key responsibilities will be:

• Answering Phones: Manage incoming calls, route them to the appropriate individual or department, and take accurate messages when necessary. Provide information about the organisation as required.
• Handling Inquiries: Respond to enquiries from clients, customers, and the public in a timely and professional manner. Provide accurate information or direct enquiries to the appropriate person or department.
• Administrative Support: Assist with various administrative tasks such as sorting mail, coordinating meetings, booking appointments, and handling correspondence.
• Greeting Visitors: Welcome guests in a courteous and professional manner. Direct them to the appropriate person or department and ensure their needs are addressed promptly.
• Maintaining Office Area: Keep the office & meeting areas are clean and organized.
• Maintaining Records: Keep accurate records of visitor logs, phone calls, and messages. Maintain confidentiality of sensitive information.
• Assisting with Special Projects: Provide support for special projects and events as needed. This may include preparing materials, coordinating logistics, and assisting with setup and cleanup.

The ideal candidate will have:

1. Strong verbal and written communication skills essential for effectively interacting with visitors, colleagues, and clients
2. A customer-focused approach with the ability to handle inquiries and requests in a friendly and professional manner
3. Strong organisational and time-management skills to handle multiple tasks efficiently in a fast-paced environment
4. The ability to maintain accuracy and attention to detail, particularly when managing administrative tasks and records
5. A professional appearance and demeanor at all times, respecting confidentiality and be able to handle sensitive information with discretion
6. Basic proficiency with office software such as Microsoft Office (Word, Excel, Outlook) and familiarity with office equipment such as multi-line phone systems
7. Willingness to adapt to changing priorities and responsibilities as needed
8. Ideally, however not essential for the right candidate to have 2 years+ experience

If you are keen to join a fast growing company, enjoy working with a great group of people and are looking at further developing and learning you are encouraged to apply.  In addition to your salary you have the opportunity to earn a bonus as part of the company’s bonus scheme that is offered to all employees.