Administrative Assistant

Please be advised that scheduled maintenance is to be undertaken on Saturday 22nd June 2024 from 5 AM to 8 AM (AWST) and the system will be unavailable during this window.Convenience Buttons:Administrative AssistantSalary: Level 2, $70,432 - $75,516 per annum,Public Sector CSA Agreement 2022
Location: Carnarvon
Unit/Division: Regions
Work Type: Fixed Term - Part Time, Fixed Term - Full Time
Position No: 14546
Closing Date: 2024-06-26 4:00 PM
Attachments: -
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-We currently have 1 x Fixed-Term, Full Time Vacancy available for immediate filling for a period of up to 18 months with the possibility of extension.A Pool will also be running for a period of 18 months.About usThe Western Australian Museum is a vibrant centre of inspiration, learning and enjoyment for everyone. It preserves, documents and shares collections relating to the State’s natural and cultural heritage. It collaborates with people across Western Australia to share the stories and voices of diverse communities. It works alongside national and international organisations, contributing to global research, promoting life-long learning, and developing and hosting world-class exhibitions.About the roleThe role provides administrative and secretarial support to the Regional Manager and the Operations Manager and staff at the Gwoonwardu Mia Aboriginal Heritage and Cultural Centre, Carnarvon. This includes basic financial and Human Resource administrative processing, diary coordination, and records management.This position is also responsible for assisting with the coordination of bookings and promotion of the Centre’s conference rooms and performance spaces for hire. The role assists the Operations Manager to ensure that the venues operate compliantly with regards to Health, Safety and statutory regulations, and that internal policies and procedures are always followed and adhered to.About youWe are looking for a dynamic person who demonstrates sensitivity to the needs of the Aboriginal community, and has strong communication skills to effectively interact with both visitors and staff from diverse backgrounds. Additionally, organisational skills, attention to detail, and a proactive approach to problem-solving are important qualities for this role. Previous experience in administrative support roles, and a willingness to learn and adapt to the unique environment of Gwoonwardu Mia would also be beneficial.The successful applicant will be expected to:

• Work collaboratively and cooperatively as a member of the Gwoonwardu Mia team and the Western Australian Museum staff.
• Provide administrative support to the Regional Manager and staff at the Centre, including administration related to Finance and HR processes.
• Collate daily mail and prepare responses to correspondence as directed.
• Arrange and maintain schedules of appointments and meetings.
• Prepare meeting Agenda and associated papers, and take Minutes of meetings, as required.
• Arrange staff Travel proposals, itineraries, and accommodation, as required.
• Assist the Operations Manager with coordination of venue hire operations, including client walk-throughs, venue bookings, invoicing, and room set-up and clean-up.
• Assist in venues operating with due regard for public safety, complying with Health, Safety and statutory regulations including the Liquor Licensing Act.
• Develop and maintain an effective working relationship with site Caterers to promote the maximum usage of the venues.
• Assist in the development and implementation of procedures and policies relating to the function of the site.

How to applyPlease ensure that you review the attached Job Description Form (JDF) for further information about the Work-related Requirements (Selection Criteria) of this position. This information will assist you with the preparation of your application.We require you to submit:

• A current, comprehensive CV including the contact details of two Referees.
• A statement of no more than 2x Pages outlining your skills and abilities relative to the following essential Work-Related Requirements (as per JDF) of the role:
• Demonstrated experience in a range of administrative activities in a dynamic office environment, including familiarity with a range of administrative IT Systems.
• Demonstrated experience managing competing priorities while working to strict deadlines.
• Demonstrated good customer service skills, and the ability to work with a diverse range of people.

Please ensure that you allow sufficient time to submit your application, as late applications will not be accepted.To submit your application, click “Apply for Job” button at the bottom of this page. Emailed applications will not be accepted.If you experience technical difficulties applying online, please contact the RAMS Helpdesk on 1300 733 056 in the first instance. For information about the process, you can contact Human Resources on (08) 6552 1718.Further InformationIf you would like further information on this opportunity, please contact, Barry Bellotti, Regional Manager- Business and Strategy, on 0482 567 241.Eligibility to ApplyTo be eligible for appointment, applicants must have a valid Work Visa (for fixed-term appointments), or be an Australian citizen, Permanent Resident, or have a visa to live and work indefinitely in Australia (for permanent appointments) at the time of application.A current (within 6 months) National Police Clearance Certificate will be required prior to commencement of employment, as per the Department’s Police Record Screening Policy.Equity and DiversityThe WA Museum is an equal opportunity employer and is committed to creating an equitable and diverse working environment and providing opportunities for Aboriginal and Torres Strait Islander people, people with disabilities, people from culturally- diverse backgrounds, and young people. The Museum values the importance of a work environment which is representative of the wider community, and which supports a variety of perspectives.As a measure to achieve equality, Section 51 of the Equal Opportunity Act 1984 applies to this position. Aboriginal and Torres Strait Islander people are encouraged to apply.Accessibility: If you have any communication or access needs that require adjustment to allow you to participate in this recruitment process, please contact the National Relay Service on the following numbers:

• TTY/Voice calls - 133 677
• Speak & Listen - 1300 555 727
• SMS Relay – 0423 677 767

Subsequent VacanciesApplicants found suitable but not recommended for this vacancy, may be considered for subsequent, similar vacancies at the WA Museum and the Department of Local Government, Sport and Cultural Industries (DLGSC) for a period of twelve (12) months, in accordance with Part 5 (General Appointment) of the Commissioner's Instructions No. 2: Filling a Public Sector Vacancy.