Administrative Assistant

This is a Permanent Part Time appointment at 45.6 hours per fortnight (0.6 FTE).

VCID No. 895015

Position Profile: We are seeking a motivated and dynamic person to join our administration team within the Patient Flow Unit located at Perth Children's Hospital.

As an Administrative Assistant, you will provide an administrative and clerical support service to the Patient Flow Unit.

Your key responsibilities will include:

• Work within the administration team and provide secretarial support including actioning routine matter, drafting responses and preparing basic reports.
• Screen and process incoming correspondence, inter hospital, public and private via phone and in person and direct queries to appropriate personnel.
• Provide a reception service to the area. Receive visitors (patients, staff or members of the public) and phone calls and respond, inform or direct appropriately.
• Transcribe correspondence, memoranda, minutes, reports/summaries and presentations from dictation or draft. Proof reads and edits copy for completeness and correctness.
• Arrange meetings, prepare agendas and take minutes as required.
• Enter rosters in the ROSTAR.
• Assist with the onboarding of new staff.

The Child and Adolescent Health Service (CAHS) is proud to be the leading service provider for paediatric healthcare in Western Australia, as the State’s only dedicated health service for infants, children and young people. CAHS is made up four service areas: Neonatology, Community Health, Child and Adolescent Mental Health Services (CAMHS), and Perth Children’s Hospital (PCH). Consisting of over 6,500 employees, our services are delivered at PCH and King Edward Memorial Hospital (KEMH), as well as across a network of more than 160 community clinics across the metropolitan area.

Selection Criteria: Please see the attached Job Description Form.
 
For Further Job Related Information: We encourage you to contact Briony Lyall, Nurse Manager Staffing on 08 6456 3041.

Your ability to meet the work related requirements will be assessed throughout the recruitment process. For your written application please provide the following:

• a statement addressing the selection criteria in no more than 2-3 pages.
• a current resume which summarises your experience and how you are able to meet the position requirements.
• the name, email and contact details of two referees who can be contacted to provide a reference. Referees should include at least one individual who has been or is your direct Line Manager/Supervisor.

These documents should be complete and ready to attach prior to applying online. Please ensure you allow sufficient time to complete the online application process as you will be required to answer various questions and attach your documentation. Please note, applicants must have a current, valid email address in order to apply online. This email address will be used for communication with applicants.  

Help in submitting your application: If you experience technical difficulties while applying online, please contact Employee Services on 13 44 77 for immediate assistance during business hours.

Conditions: WA Health engages staff in positions of trust and responsibility. WA Health policies require applicants to undertake criminal records screening and integrity checking as part of the appointment process. Referees may also be asked to comment on an applicant’s integrity and past demonstration of ethical behaviour.

WA Health is committed to eliminating all forms of discrimination in the provision of our service. We embrace diversity and strongly encourage applications from people from culturally diverse backgrounds and people with disabilities. In addition, we are committed to growing our Aboriginal workforce as part of WA Health Aboriginal Workforce Policy. As a measure to achieve equality, Section 51 of the Equal Opportunity Act 1984 applies to this position and Aboriginal and Torres Strait Islander peoples are encouraged to apply.

Whilst this selection process will initially be used to fill the above vacancy, it may also be used to fill other "similar" vacancies throughout the health service. In addition to this, should the successful applicant decline or vacate the advertised vacancy, then the next most suitable applicant may also be selected from this process. Both of these options remain valid for a period of twelve (12) months from when the authorised delegate endorses the recruitment decision.

CAHS values: To achieve our vision of healthy kids, healthy communities, CAHS is committed to providing a workplace culture that is driven and shaped by our values of Compassion, Collaboration, Equity, Respect, Excellence and Accountability. During the selection process you may be assessed on your ability to fulfil the responsibilities of this position in accordance with the values. If you have any questions regarding this, please contact the person named in this advert.

Lodgement is system generated. Any submissions on, or after, 4:00pm on the closing date will not be accepted. 

LATE OR EMAIL APPLICATIONS WILL NOT BE CONSIDERED.