Administrative Assistant (Aaep) - Collingwood Park State School

Collingwood Park State School is seeking a permanent part-time Administration Officer for 2 days per week (14.5 hours plus ADO) in the main office.

Applicants should be able to demonstrate a genuine willingness to assist and engage with students, staff and the wider Collingwood Park State School community in a friendly and efficient manner. The applicant must be highly reliable and have effective time management skills, high levels of communications skills with the ability to display confidentiality tact and reliability.

About Us:

Collingwood Park State School is committed to providing high quality education for every child from Prep to Year 6 within a safe, inclusive and disciplined environment. The school curriculum is designed to engage and challenge our students to think, create, communicate, reflect on and understand their world. Our students come to us from a diverse range of backgrounds and are encouraged to become independent and collaborative learners.

About the Role:

As the Administrative Officer (AAEP) you will contribute to the effective and efficient administrative management of the school by providing relevant and timely administrative support to the Principal and Business Manager. You will work within existing guidelines to provide basic resolution of problems by reference to established procedure, consulting the Principal or Business Manager for matters that are more complex or non-routine.
The Administrative Officer (AAEP) reports to the Principal, Business Manager or nominated delegate.

Responsibilities include, but not limited to;

• Administer day to day financial matters (e.g. process payments and orders, receipting, banking, reconciling invoices for payment, follow-up on late payments as directed by Principal or Business Manager. Input and export financial data to/from OneSchool.
• Assist with organising school maintenance and safety inspections as directed by the Principal or Business Manager; assist with the operation and control of school hire schemes and arrange bookings for community use of school facilities; undertake stock-takes of school plant and equipment.
• Prepare minutes of meetings, policy documents, reports, forms, newsletters, prospectuses, memorandums, examination papers, class notes and school Annual Reports. Draft, check correspondence, with guidance from the Principal or Business Manager concerning correspondence of a non-routine nature.
• Communicate with internal and external stakeholders (e.g. school and departmental staff, parents, students, and community members); provides information and advice in line with school policies and/or Principal directives; and demonstrates empathy, emotional understanding and support.

Highly desirable skills and experience;

• Ability to quickly acquire knowledge and understanding of school operations, standards and work processes.
• Word processing and spreadsheet experience, and ability to use enterprise systems and web based applications.
• Ability to communicate with empathy and influence in order to address problems and obtain cooperation and assistance in meeting required objectives

Please refer to the attached role description for any mandatory requirements for this position. 

How to apply:

• Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and
• A 2-pg response to the “How you will be Assessed” section of the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. 

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. 

Applications from recruitment agencies will not be accepted. 

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE). 

The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies. ( https://alt-qed.qed.qld.gov.au/working-with-us/induction/department/human-resources/inclusion-and-diversity#:~:text=Pathways%20to%20Parity,participate%20fully%20in%20our%20workplaces. )