Administrative Assistant (Administration & Office Support)

More Opportunities is a fast-paced growing organisation, providing support for participants with disabilities to live their daily life and support them overcome any boundaries to reach their goals.

We are seeking for Admin Assistant for the Office Support at our Mirrabooka Office (WA).

Your Role:

This is an exciting opportunity for passionate Support Workers with relevant experience to join a dynamic environment and support staff. As a Support Worker, you will provide assertive outreach support to NDIS Participants with disabilities such as anxiety, depression or post-traumatic stress disorder. This includes intensive, flexible, responsive, client focused support with the aim of assisting clients to successfully improve physical and mental health and develop connections with the community and achieve their goals. Support Workers will participate in a 24/7 roster.

 Workers will assist participants in their needs of daily living including personal care, domestic assistance, social support, transport, etc.

Job Responsibilities

• Greet and welcome visitors, clients, and employees, providing a professional and friendly first impression. 
• Answer and direct incoming phone calls to the appropriate individuals or departments. 
• Maintain a clean and organised reception area, ensuring a professional and welcoming environment. 
• Coordinate appointments, meetings, and conference room bookings, including managing schedules and sending reminders. 
• Handle incoming and outgoing mail, packages, and deliveries, distributing them to the appropriate recipients. 
• Manage and maintain office supplies inventory, placing orders as needed. 
• Assist in coordinating travel arrangements and accommodations for employees, as required. 
• Provide general administrative support, such as data entry, filing, photocopying, and scanning documents. 
• Assist in organising company events, meetings, and conferences, including preparing materials and arranging logistics. 
• Maintain visitor logs, security protocols, and visitor badges to ensure a safe and secure environment. 
• Liaise with various internal departments to coordinate tasks and facilitate effective communication. 
• Assist with basic bookkeeping tasks, such as recording expenses and maintaining expense reports. 
• Support HR functions, such as maintaining employee records, assisting with onboarding processes, and scheduling interviews. 
• Maintain and update company directories, contact lists, and organisational charts. 
• Handle ad hoc administrative tasks and projects as assigned by management. 
• Respond to administration queries in a timely manner. 

Qualifications : High school diploma or equivalent; additional administrative or receptionist training is a plus. 

Experience : Proven experience in a receptionist, Administrative Assistant, or similar role. 

Knowledge :

Knowledge of Excel required. 

Excellent verbal and written communication skills. 

Professional appearance and strong interpersonal skills. 

Proficiency in using office equipment, including multi-line phone systems, printers, and photocopiers. 

For further enquiries about this role, please email: hr@moreopportunities.com.au

Successful applicants will be required to consent to reference checks and a criminal record check.