Administrative Coordinator

Job Overview

As a national supplier of industrial coding, marking, labelling, and inspection systems, At LETO Technology we take pride in our ability and our reputation to provide cutting-edge technology, the highest quality of equipment, exceptional professionalism and workmanship, and engineered production solutions to provide a wide range of clients in the manufacturing industry with the competitive edge. 

We are a hard-working professional field service organization with a strong team, seeking an experienced Administrative Coordinator.

If you're dedicated and ambitious, LETO Technology is an excellent place to grow your career. Don't hesitate to apply.

Responsibilities

• Receive and forward communications to different staff, departments and customers.
• Coordinate with other departments to allocate and schedule workload to maintenance staff.
• Coordinate with other departments to allocate stock items to maintenance staff.
• Monitor maintenance activities according to quality and company standards.
• Monitor and provide service reports to customers at a high standard.
• Coordinate with other departments to create quotes, invoices, leads, jobs and contract jobs.
• Provide assistance to staff, managers, and senior-level officers as needed.
• Create, prepare, and deliver reports to various departments and department managers, including director.
• Address and resolve any issues or complaints.
• Organize meetings and meeting schedules for each department, ensuring conference rooms, equipment demonstration rooms, and other meeting spaces are prepared prior to use.
• Perform clerical duties, such as filing, organizing, answering phone calls, and responding to emails.
• Coordinate with other departments to handle payroll and personnel databases, process invoices, make payments and track receipts.
• Monitor and manage expenses within the budgetary guidelines. 
• Purchase and maintain office equipment and supplies.
• Review, revise and implement workplace procedures and policies to improve operational efficiency and objectives, including customer service and client relationships.

Qualifications

• Seeking Experienced Applicants, Applicants with an understanding of Distribution and Service Based Business Preferred.
• Associate's degree in office administration may be preferred.
• Strong Attention to Detail.
• High level of experience with productivity tools, such as Microsoft Office Suite, Microsoft Outlook and the ability to learn new systems quickly and precisely.
• Highly organized and able to create an organized and easy-to-follow system for others.
• Ability to work autonomously, take on tasks without direction, handle multiple tasks and duties simultaneously while under pressure.
• Strong communication skills with an aptitude for customer service and professionalism.
• The ability to follow and create procedures to increase business operational efficiencies.
• Strong data entry and reporting skills.

Benefits

• For your efforts, we offer an attractive remuneration package. Furthermore, you will become part of a high performing and well-respected team with an exceptional culture that constantly evolves to industry needs.