AddressVictorian School Building Authority (VSBA) staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter. Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues, and key partners regardless of our individual role or team.
As a member of the Grants unit, the Administration Officer will work in a team responsible for undertaking work accountabilities across the entire life cycle of the grants programs (i.e., from inception, launch, and assessment through to making recommendations on grant approvals, making payments, and monitoring the delivery of those projects which have been awarded grants). The work involves a high-level of stakeholder engagement including responding to a range of grant-related enquiries and requires a highly responsive and flexible approach to supporting the effective operation of the grants programs, particularly during peak periods.
The role requires a strong customer service, working closely and collaboratively with a variety of internal and external stakeholders, including local government, key peak bodies and the Department's central office, including the Kindergarten Expansion and Pre-Prep Reform Division, and regional leadership teams.
Reporting to the Manager of Early Childhood Grants, the key duties of the Administration Officer include:
Managing the shared team ‘Building Blocks' email inbox
Establishing and maintaining standard responses for all grant streams, including supporting the drafting of formal correspondence
Providing secretarial support for stakeholder meetings, including sending calendar invitations, setting agendas and minute taking, and coordinating room bookings for meetings
Maintaining team documentation and folder structure in shared team space
Processing grants acquittals and grants administration as required.
The executive team in Sector Partnerships and Grants Branch in the VSBA are committed to growing our staff, and the successful candidate will have the support they need to deliver and expand on their current skill set.
Applications must include a resume and a cover letter that responds to each of the Key Selection Criteria (no more than 3 pages)
For more details regarding this position please see attached position description or contact Deb Snowdon for a confidential discussion.
The Department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page
Applicants requiring adjustments can contact the nominated contact person
Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.
