Administrative Officer - Electrical

• Full-time, On-Going | Position No: 212142
• Salary Range: $57,792 to $62,403 p.a plus superannuation
• Location: Frankston

ABOUT US
Chisholm is Victoria’s premier public vocational education and training provider, with campuses located across Melbourne and the south east.

Each year, we welcome some 41,000 students from over 43 culturally and linguistically diverse backgrounds. More than 1,400 passionate and dedicated Chisholm employees work together to deliver quality training and education in Melbourne’s south east manufacturing heartland and key residential growth corridor.

A Victorian Government-owned TAFE, we aim to lead the way in education and training to inspire success and transform lives.

Our purpose is to excel in education and training and be respected and valued for enhancing the social and economic futures of individuals, industry and communities.

Our drive for commercial success is underpinned by our core values of Collaboration, Accountability, Integrity and Respect.

In the past 20 years, we have grown significantly to become a multi-sector institute, delivering a broad range of education and training programs and services in higher education, vocational education and training (VET) and school sectors across ten campuses in Victoria, online, in the workplace and overseas with partner educational and government organisations.

We offer more than 400 courses, from Victorian Certificate of Education (VCE)/Victorian Certificate of Applied Learning (VCAL)/ Vocational Education and Training Delivered to Secondary Students (VETDSS), through to nationally accredited qualifications such as certificates, diplomas, advanced diplomas, degrees, graduate certificates, graduate diplomas, and short courses.

ABOUT THE ROLE
You will be accountable for providing customer service, administrative and operational support to the Electrical business area.

In this role, you will support electrical delivery in all aspects of administration around delivery of programs as well as responsibilities for any allocated specific activities and projects.

Your key accountabilities will include but is not limited to:

• Coordinate and follow up on student enrolment enquiries
• Provide a high level of customer service to students, customers and staff
• Assist with the coordination of internal and external events such as Award Ceremonies, Exhibitions, Expos, Conferences and functions
• Assist in the preparation a range of regular and adhoc reports, documentation, papers and submissions
• Provide support in the use of procurement and reconciliation finance systems including invoicing and purchase orders
• Provide assistance with meeting support including room booking, preparation, minutes, agendas and document dissemination.
• Undertake administrative and related duties as required to ensure best quality of support and service for the students, customers and staff
• Maintain and process documentation, records and data, in accordance with agreed procedures and standards

ABOUT YOU
You will have relevant tertiary qualifications in Business Administration or related disciplines or equivalent experience in a similar role.

You will have proven experience in providing high level administrative support in a complex and demanding working environment with the ability to quickly develop rapport with key stakeholders and staff in a collaborative and innovative environment. You will have a strong client focus, with demonstrated experience in building client relationships, the ability to provide excellent telephone, face-to-face and email advice and support to a diverse range of people.

You are highly motivated, with exceptional communication skills, your personal style is flexible and collaborative with the ability to contribute to team capability and operate as part of a high performing team. Experience and advanced knowledge of Microsoft Office including MS Excel, MS Word, PowerPoint is a must.

Aboriginal and Torres Strait Islander people are encouraged to apply.

OUR COMMITMENT TO DIVERSITY
At Chisholm, we embrace differences in gender, age, ethnicity, race, cultural background, disability, religion and sexual orientation. We know that diversity and inclusion helps us to attract, recruit, engage and retain a team of talented people. If you require specific support to apply for this position, please advise the recruiting manager whose contact details are listed in the advertisement. We will work with you to identify the best way to assist you.

HOW TO APPLY
Applications for this position close 9am Friday 30 September 2022.
Applications should include:

• a covering letter
• curriculum vitae
• contact details of three (3) referees
• Appointment to this position is subject to satisfactory completion of Safety Screening requirements including but not limited to:
• valid Employee Working With Children Check
• National Police Check
• International Police Check (if applicable)
• verification of unrestricted work rights in Australia, eg citizenship, passport or birth certificate
• certified copies of qualifications and transcripts

If you have any questions regarding the position or require further information please contact Craig Hill, Manager - Electrical on +61 3 9238 8101.

Chisholm Institute reserves the right to withdraw an advertised position at any stage.