Administrative Officer

Our vision is to be a leading public university of technology recognised for our global impact. We are a dynamic and innovative university, ranked by the Times Higher Education as Australia’s top young university, and located centrally in one of the world’s most liveable cities. With a culturally diverse campus life and extensive international exchange and research programs, UTS prepares graduates for the workplaces of today and tomorrow.

The Office of General Counsel (OGC) is part of the portfolio of the Vice-Chancellor and is located within Chancellery. It is led by the General Counsel and Executive Director, Risk & Compliance. It brings together key risk related functions and consists of 3 teams:

Legal
Risk
Compliance and Assurance
The OGC commenced on 1 December 2022. It recognises the synergies and benefits of closer alignment of these three existing functional areas. The establishment of this unit provides an opportunity for existing and new members joining the OGC to focus on supporting the university to achieve its strategic objectives in a cross functional and collaborative way.

About the role:
The Administration Officer provides general administrative assistance to the General Counsel and Executive Director, Risk and Compliance and the Office of General Counsel (OGC) team. This typically involves assisting with legal matter allocation, collating and filing legal documents and general correspondence, management of the OGC website, records management and project work as required.

The Administration Officer reports to the Executive Assistant & Office Coordinator (EA/OC) will contribute to the smooth operation of the OGC by supporting the EA/OC to the General Counsel.

Major Functions:
Provide accurate, efficient and timely administrative support to the OGC as required.
Provide accurate, responsive and timely advice and assistance to staff and visitors.
Draft complex and/or confidential correspondence and reports as required.
Provide administrative support for OGC initiatives or university projects the OGC is involved in from time to time
Maintain yearly planner in consultation with the OGC.
With examples, please outline in a separate document how you meet the following five (5) key selection criteria points below:
Ability to work in a self- directed manner with limited supervision
Demonstrates initiative, an open attitude to innovation and a willingness to learn and be challenged.
Effective time management, organisation, coordination, and planning skills
Excellent analytical skills and judgment. Excellent written and verbal communication skills with the ability to act with diplomacy, confidentially and discreetly.
Highly developed interpersonal, verbal, and written communication skills including the demonstrated ability to develop collaborative relationships with colleagues and client groups.
For the full list of the selection criteria and role responsibilities please download the Position Description from the ‘Documents’ section below this advert.

Remuneration & Benefits

Base Salary Range: $75,243 to $86,078 pa (HEW 5)

This role attracts 17% superannuation (pension) in addition to the base salary.

UTS staff also benefit from a wide range of Employee Benefits include flexible work practices, child care centres, generous parental leave and salary packaging opportunities.

This position is full time and appointment will be made on a fixed term basis for 12 months.

How to Apply

Please click the Apply link to be taken to the UTS website. Here you can download:

• full details of the application process;
• a copy of the position statement; and
• information on remuneration, benefits, terms and conditions

Please ensure that the file name for each document submitted includes IRC237923 and your name.

Specific enquiries or issues with your application may be directed to Melissa Ali in the UTS Recruitment Team via recruitment@uts.edu.au

Closing Date: Monday 3rd April 2023 at 11.59pm (AEST)

Applicants must have current and valid work rights in Australia.

Please note: If you have a disability that requires adjustment to the recruitment process or an alternative application pathway please contact recruitment@uts.edu.au for assistance.

At UTS, the concepts of equity and social justice are key to our core and purpose – we are recognised widely as supporting inclusivity and valuing diversity through our Wingara Indigenous Employment Strategy, Social Impact Framework and UTS Access and Inclusion Plan.

Cited as a WGEA Employer of Choice since the inception of the award, we are now among the first Australian institutions to receive the Athena SWAN Bronze Accreditation for our commitment to action addressing gender equity in the STEMM disciplines.

Analysis skills

Parental leave