Administrative Support / Executive Assistant (Wfh)

"Are you ready to make a difference and find fulfillment in your work? Our client, a leading cross-cultural training and consultancy company, is seeking a full-time permanent Administration Support/Executive Assistant.

• Hybrid model - offering a flexible work-from-home arrangement.
• Join a collaborative, close-knit team within a positive company culture.
• Be part of an equal opportunity employer that values diversity in its workforce.

Company Overview

Our client brings over 20 years of expertise in building cultural capability for organisations worldwide. Their expert facilitators create safe learning environments, both online and in person, delivering training, tools, and practical support designed to build awareness and lasting capabilities. The team believes in the power of human connection and strives to create meaningful relationships with clients and colleagues alike. They are currently seeking a dedicated Administrative Support/Executive Assistant who believes in the company purpose "To support leaders and their teams to thrive in culturally diverse complex settings" shares their values and is passionate about supporting their team.

Core Values:

• We are responsible for ourselves and the impact of our actions.
• We listen and endeavour to understand others and their worldview.
• We are constantly learning and growing and share this learning with others.
• We collaborate for mutually beneficial outcomes.

Key Responsibilities:

• Schedule appointments, meetings, and events for the team and CEO.
• Provide Administrative Support, including email management, data entry, and document preparation.
• Assist with onboarding processes for new team members and clients.
• Respond to phone calls and inquiries using provided templates.
• Coordinate logistics for travel, accommodation, and events.
• Manage diaries and calendars for consultants and the CEO.
• Prepare reports, presentations, and documents as needed.
• Support client and team events with planning and execution.
• Perform basic online research tasks.
• Process financial documents such as invoices, quotes, purchase orders, and reconciliations.
• Prepare and send quotes to clients.
• Schedule and manage payments for invoices and expenses.
• Maintain organisation of digital and physical files.

About You:

• Proven experience in an Administrative Support role.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with Xero processing or similar financial software would be advantageous.
• Ability to work effectively in a remote, independent setting.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Excellent attention to details.
• Ability to prioritise tasks and time management.
• High level of professionalism and confidentiality.
• Must be an Australian Citizen and be able to pass a baseline Security Clearance.

Additional Information:

• This is a predominantly work from home position, with the requirement to meet at, and occasionally work from the Sydney head office with the CEO and other team members.
• There is some flexibility in work hours to be discussed with the successful candidate
• Occasional opportunities to travel interstate to coordinate events and support the team
• The successful candidate will join a dynamic and supportive team environment.
• We are an equal opportunity employer and value diversity in our workforce.

What our client offers:

• An opportunity to be part of a person-centred, close-knit team.
• Joining a small business where teamwork and relational dynamics are key.
• A culture of mutual support, where team members help one another, and kindness is valued.
• An inclusive, diverse and welcoming environment for all.
• A learning and development opportunity.
• The business has a strong reputation, with end clients appreciating and valuing the services provided.

If you are a proactive, detail-oriented individual with a passion for supporting teams and clients, we invite you to apply for this exciting opportunity. Please submit your resume and a cover letter outlining your relevant experience. If you have any queries about the role, please email ann.richardsgoh@hudson.com

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