Administrator

Brisbane Girls Grammar School

At Girls Grammar, our expert, dedicated staff set the highest standards for education. We would not be one of Australia’s leading girls’ schools without our staff, who believe firmly in the transformative power of a broad, liberal education. The BGGS community is warm, collegial, and united by a deep commitment to the education of girls and young women. 

Here are some of the reasons staff enjoy working at Girls Grammar:

• our staff excel at what they do. They are also open, respectful, and highly supportive. They feel a deep sense of connection to our proud legacy and are passionate about the contribution they—and you—can make
• staff form lifelong, professional relationships with people who share their values. And you will never have to go far to find a helping hand
• they build on a legacy that matters.

About the Role

Brisbane Girls Grammar School welcomes applications for an Administrator to join our Development (Philanthropy) and Alumnae Relations departments.

The Administrator provides high-quality administrative support to both the School’s Development (Philanthropy) and the Alumnae Relations departments. The Administrator will possess strong data entry and analytical skills, provide exceptional customer service, and can work effectively independently and as part of a team. The Administrator will also exhibit a commitment to upholding confidentiality when handling sensitive information. 

This role presents an opportunity for an individual with a passion for administration to contribute meaningfully to the education of young women.

The key accountabilities of the Administrator include:

• providing high-quality administrative support to two department managers (at a senior level)
• responding to general and Development and Alumnae related enquires 
• providing a high level of customer service to external and internal stakeholders
• maintaining an accurate and current donor database while strictly adhering to data-entry requirements and privacy and confidentiality parameters
• preparing correspondence, including emails, generating letters of acknowledgment, receipts of donations, event invitations, and thank-you notes
• assisting with the planning and organising fundraising events, such as the annual Giving Day, Principal Events and other signature events by:
    -    coordinating event logistics
    -    booking venues
    -    arranging catering requirements
    -    preparing invitations and guest lists.
• assisting with the planning and organising of reunions and other events as required
• undertaking other relevant administrative tasks as required.

You will also have:

• tertiary qualifications in a relevant discipline, such as Office/Business Administration or Events Management
• minimum of three years’ experience working in a similar position
• demonstrated technical competency across the Microsoft Office Suite and advanced functionality in using a client relationship management (CRM) system
• strong writing, formatting and communication skills, with well-developed written expression and grammar and a keen eye for detail
• proven ability to liaise professionally with stakeholders in a skillful manner, understanding the importance of protocol and quality customer service
• highly professional presentation and manner, including a polished telephone manner
• the ability to acquire and maintain a Positive Working with Children Check (Blue Card).

Please visit ourCareers site to apply and view the full Position Description.

For further information, please get in touch with Brigitte Bickham, our Human Resources Manager, on 07 3332 1***.

The closing date for applications is 9 am, Monday 10 June 2024.

Apply now—We look forward to hearing from you.

Interviews may be conducted throughout the advertising period and interested candidates are encouraged to apply early.