Archivist/Records Management Officer

Cumberland City Council is located within the fast-growing Central City District and is on the doorstep of two of Greater Sydney’s new cities, between the Greater Parramatta and Olympic Park (GPOP) area and the new Western Parkland City. The Central City District is benefiting from unprecedented city-scale infrastructure investments, making this an exciting time to join Cumberland.

Located 20km west of Sydney on Dharug country, with a population of 240,000 residents, Cumberland is the fourth most populous LGA in Greater Sydney. Cumberland boasts one of the most diverse communities in Australia, with people from many different backgrounds and cultures living alongside one another.

Our people are focused on driving community outcomes, programs and services to innovate, inspire and deliver change for the community we represent.

Cumberland City Council adheres to the principles of a child safe organisation and is committed to the care and protection of all children and young people. Council has worked hard to fulfil its community’s vision for Cumberland as a place where anyone can feel welcome, belong and succeed.

The Records Management team is responsible for processing incoming correspondence and registering documents relating to Council's business in Council's Electronic Document Records Management system and provides technical support to system users.  The archival function is also managed within the Records Management team to ensure Council's business records and archival projects are managing operationally in relation to State Archive requirements.  

The Archivist/Records Management Officer provides expertise  in Records and Information Management principles by providing an efficient, effective, and reliable electronic document management service for Council; to undertake the daily records management processes and tasks of Council, including the preparation, scanning, registration and dissemination of internal and external records pertaining to Council’s business. 

Reporting to the Records Management Team Leader this position also manages the retention, maintenance, storage, retrieval, protection and preservation of the Council’s records/archives, and manages the commercial practices of a Council owned Archive Repository in accordance with the State Records Act and relevant GA’s.

The successful applicant will require:

• Tertiary qualifications in in business and records management and/or demonstrated experience in a formal recordkeeping environment
•  Experience in the operation of an electronic document records management system (EDRMS)
•  Well-developed written and verbal communication skills
•  Demonstrated team player and possesses the ability to work effectively in a team environment
•  Effective interpersonal and customer relation skills with experience providing excellent internal customer services within agreed performance criteria
•  Demonstrated self-starter with the ability to initiate further projects or work tasks after routine tasks are completed without direct or constant supervision
•  Demonstrated experience with MS Office suite
•  Knowledge of the State Records Act and associated legislation
•  Demonstrated knowledge of the State Records Act and the relevant Local Government Disposal Authorities
•  Experience with the storage, sentencing, culling and disposal of inactive and archival records
•  Proven experience in operating and maintaining an Electronic Records Document Management System
•  Effective communication and interpersonal skills with all levels of staff and management
•  Valid Working with Children Check (or ability to obtain) 

Download the the position description here for more information. 

Position information: This is a permanent full-time position, working a 70 hour fortnight, with access to Council's 9 day fortnight Accrued Day Off (ADO) arrangement.

This role will be rostered to work at both at Council's Merrylands and Auburn offices, on a rotating roster with occasional travel across worksites required and may be required to work across any of Council's work locations.  

Salary information: The salary and conditions of employment are in accordance with the NSW Local Government (State) Award.

• Grade 9 of the Cumberland Salary Structure with a salary range of $1,410.79 to $1,622.40 per week, plus 11% superannuation
• The commencing salary will be negotiated, taking into consideration the successful applicant's qualifications, skills and experience related to the role

Council fully supports the aims and objectives of NSW Child Protection Legislation, and associated provisions, and will implement all necessary measures to ensure a safe and supportive environment, which endeavours to promote child protection practices. It is essential for applicants to submit their WWCC number with their application, if required, and it is an offence under NSW legislation for barred workers to apply for or otherwise attempt to obtain, undertake or remain in child-related employment.

• We promote work-life balance and offer flexible working arrangements including working from home opportunities or an additional three (3) days' leave for front-facing roles that are unable to access working from home arrangements
• Training and professional development opportunities available to develop skills and grow your career
• Leave entitlements including annual leave, 15 days personal leave per year, parental leave and access to Long Service Leave after five (5) years (where applicable)
• Three (3) additional grant days of paid leave over Christmas (where applicable)
• Health and Wellbeing Programs to support our staff by providing access to online professional learning, paid leave to undertake annual skin checks, COVID-19 vaccinations and to donate blood
• Subsidies to assist with the cost of wellness and fitness activities
• Free access to Council owned swimming pools
• Access to Council's Fitness Passport Program and Employee Assistance Program (EAP).

Council is committed to providing an accessible, safe and inclusive workplace for all. If you require additional support or any reasonable adjustments during the recruitment process, please let us know during the application process.

Successful applicants must be eligible to work in Australia and agree to provide information for pre-employment checks required for the position. This may include criminal record checks, qualification and licence checks, and proof of the right to work in Australia (please refer to the position description for the specific qualifications and requirements for this role). Copies of sighted documents will be kept by Council for its records as proof of verification.

Council's COVID-19 Vaccination Procedure has been designed and adopted to protect the health and safety of our people, our customers and the community. It is a condition of employment that all applicants produce evidence of their vaccination status as part of the employment screening process.

Enquiries: Telephone Sharmaine Meehan  on 8757 9906 for further information.

Closing date: 11:59pm, Wednesday 21 February 2024

  HOW TO APPLY

To submit your application for this position, please complete the questionnaire below.  On the following page you'll be asked to attach your resume and any relevant qualifications (if required) to complete your application. Make sure you have these attachments ready before you apply as your application cannot be submitted until completed. You must have the right to live and work in Australia to apply for this job.