Asset Data Acquisition Manager

Company description:

About Us

The Department of Transport and Planning oversees key planning, transport and land use policy decisions and management across the State. A life-cycle approach to planning, building, connecting and sustaining communities means our people can come together to; improve services, deliver sustainable projects, focus on customer engagement, streamline regulatory approval pathways, facilitate community consultation and better realise local economic opportunities for more liveable communities across Victoria.

Network Design & Integration is a Group within the Department of Transport and Planning and is responsible for delivering transport priorities through the development, delivery and maintenance of an integrated pipeline of projects supporting the Major Transport Infrastructure Program, and to plan Victoria's rail network.

Assets and Engineering is a Division in the Network Design & Integration Group and is responsible to enable a safe, resilient and fit-for-purpose Victorian transport system through whole of lifecycle decisions based on systematic and disciplined technical excellence.

Transport Assets' purpose is to to maximise the value of the Victorian transport system by driving an integrated, whole-of-life asset management approach to the state's assets across the transport portfolio.

We're focused on outcomes that deliver more choice, connections and confidence in our travel, ensuring the whole transport network works as one to deliver better services and outcomes.

Job description:

About the Role

*Job Location: 525 Collins Street

The Asset Data Acquisition Manager is a position that sits in the Asset Intelligence Branch of the Assets and Engineering Division. The role supports the establishment and ongoing implementation, management, business reporting, assurance and continuous improvement of the transport Asset Data Acquisition and assessment methodology necessary to achieve the efficient and timely delivery of requested Asset Data sets.

The role will ensure all Asset Data sets acquired meet the stated quality requirements for each specific Asset Data set request.

The role will be responsible to support data governance and data migration initiatives for the collected data, providing / sourcing SME advice into on-going solutions and Asset Data management for applications across both internal Department of Transport and Planning and public transport operators.

Will include significant engagement across Department of Transport and Planning internal and external stakeholders (e.g. asset management, enterprise data management, commercial management) will be required.

The Asset Data Acquisition Manager will require an active hands-on approach to achieve the position outcomes.

To access the Position Description, please click here.

Position Outcomes / Accountabilities

The DTP is seeking an accomplished professional skilled in Innovation & Continuous Improvement to design and implement systems that enhance team effectiveness and quality. The ideal candidate will excel in Project Delivery by translating strategies into successful projects, defining governance, and managing risks, while also demonstrating strong Business & Commercial Acumen to ensure efficient operations and accountability. Additionally, proficiency in Data Literacy and advanced Excel is required, along with exemplary leadership in Managing People, Stakeholder Management, and developing organisational capabilities through effective feedback and delegation.

• Effective Team Leadership - The incumbent has provided effective leadership, people management and support to project team. Project team are engaged with high levels of cohesion and commitment and are delivering on the services required.
• Project Management & Delivery - The incumbent leads the successful project management and delivery of various Asset Data collection projects, including the elements of time, cost and quality management. Leads development, assessment and implementation of the selected procurement / collection option for each project, then completes and maintains key contract management documents and associated procurement requirements in accordance with the Department of Transport and Planning requirements, including the management of probity. Leads contract evaluation and technical oversight, review, verification, and acceptance of project deliverables prior to providing to the Asset Information Function for ingestion into the relevant Asset Data Platform for use by other parties. Routinely report project status in accordance with the Department of Transport and Planning requirements.
• Asset Data Acquisition Requirements Quality - The incumbent has facilitated and maintained the implementation of an agreed quality control / assurance process for each project to ensure data provided to the Asset Data Requirements Analytics and Reporting function meets all quality requirements as originally specified. This will include the efficient engagement with the necessary Department of Transport and Planning Subject Matter Experts or other parties to provide any necessary assurance functions in addition to those being provided by any party undertaking the physical Asset Data Acquisition activities.
• Effective Stakeholder Engagement - The incumbent has established and maintained key relationships, communication and collaboration with necessary transport stakeholders, consultants and contractors to facilitate the efficient access, collection, analysis and agreement on effective collection and verification of asset information. Delivery of high-quality presentations and project reporting to project stakeholders, including data governance working group.
• Asset Information Requirements - The incumbent has provided project level leadership and direction to the development and implementation of asset information requirements for the acquisition and operations phases of each project. There are clearly documented asset information requirements and specifications for inclusion in Client Requirement Documents, ensuring the Department has the information it needs on its assets for ongoing management, operation, decision-making and reporting.
• Asset Information Management - The incumbent provides specialist advice and input into the development and maintenance of asset inventory and condition data assessment and governance guidelines, asset information requirements, asset condition information tools and processes.
• Project Team and Workplace - The Asset Data Acquisition Manager has promoted and supported a safe, inclusive and flexible team operation, including all third parties involved in each project. This will include ensuring compliance with all Department of Transport and Planning or Transport Operators requirements for all Asset Data Acquisition field works.

Qualifications and Experience

Mandatory

• Recognised formal qualifications in relevant Engineering, Project Management, Data and/or Information & Knowledge Management.
• Proven industry experience in Asset Data Acquisition and/or asset information & knowledge management, including compliance with best practice governance requirements under a quality system framework.
• Proven Project Management experience including leading the Procurement of third-party Contractors against defined work scopes and associated Contract Management under a recognized quality system framework.

Desirable

• Asset management experience
• Preparation of Asset Data collection work scopes in the transport industry
• Industry experience in current public transport industry
• Hands on use of current business systems for Project, Procurement and Contract Management
• Experience of using Zycus and Oracle
• Experience in Data Collection and Data Hosting
• Experience in stakeholder management

What we offer

• Meaningful work making Victorian communities more accessible and liveable
• Professional growth and development opportunities across the department and the wider Victorian Public Services
• A hybrid working model focused on collaboration and teamwork
• Optimal work-life balance initiatives including flexible working arrangements
• Opportunity to work across multiple urban and suburban hubs
• We prioritise the development of a safe and inclusive culture

Culture Value

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

How to Apply

DTP Employees or DTP Affiliates with VicGov People Login

To apply, click here to log in and start the application process.

Non-DTP Employees (Including VPS outside of DTP)

Create an account by clicking the ‘Apply' button and follow the prompts. For help, click here for Quick Reference Guide.

Applications close at 11:59 PM on Tuesday 2nd of July 2024.

Please include a resume and cover letter. All applications must be submitted through the online portal. We're unable to consider email or manual applications.

For more information, contact Carmen Huynh, Senior Manager Asset Data Acquisition via ************@roads.vic.gov.au . Preferred applicants will need to complete a police check and other pre-employment checks. Your information will be treated confidentially.

If you require additional adjustments across the recruitment process or accessible formats of this ad, please contact us by phone or email.