Assistant Company Secretary

About BoardRoom:

• Build your career working alongside industry experts
• Join a fast paced and innovative organisation
• Flexible work option 

  The BoardRoom Group is a leading provider of professional services in the Asia-Pacific region, with over 7,300 clients managed out of our offices in Australia, Singapore, Malaysia, Hong Kong, and China.​​​ These services include Share Registry – Listed & Unlisted, Corporate Secretarial, Employee Plans and Payroll.

  Our Industry Leading services include:

• Incorporation of companies
• Ongoing corporate secretarial management, including providing a registered office address
• Bookkeeping and payroll services
• Initial public offering (IPO) management
• Ongoing share registry services
• Employee plan administration services

The Role and Duties:

A fantastic opportunity has arisen for an experienced Assistant Company Secretary to join the Corporate Secretarial Services team, taking on a portfolio of proprietary, public unlisted or Not-For-Profit entities . The role is start as soon as possible and will suit a candidate with solid Company Secretarial experience, including minute taking, and a good degree of initiative.

• Provide a comprehensive range of company secretarial services in conjunction with high quality relationship management to a portfolio of proprietary, public unlisted or Not-For-Profit entities, managing all levels of company secretarial compliance . Ensuring that Boardroom’s contractual obligations to clients are met and that clients are billed in line with their contract.
• Deliver company secretarial services to clients that meet or exceed agreed service standards.
• Provide support to senior Company Secretaries with delivery of services to ASX listed clients.  
• Managing and advising clients on ASIC and Corporations Act compliance and, where applicable, compliance with constitutions, including dealing with ASIC lodgements.

Key Responsibilities:

• Acting as the appointed Company Secretary to, and managing the corporate secretarial compliance of, a small portfolio of proprietary, public unlisted or Not-For-Profit entities , proactively and reactively managing all levels of service delivery and compliance.
• Co-ordinate, attend and minute board meetings, manage annual board calendars and workplans.
• Full project management of shareholder meetings, including managing timetables, drafting notices of meeting, preparing run sheets and presentations, and attend and minute the meeting.
• Ensure that the ASIC record is kept up to date at all times.
• Maintain the statutory books and records including share registry maintenance.
• Providing Company Secretarial advice and guidance to clients on a range of matters including company secretarial practice and compliance, board processes and corporate governance.
• Work closely with the Boards and Executive teams of client companies.
• Support to senior Company Secretaries with the delivery of services to ASX listed clients.

Essential Criteria:

Ideally you will have:

• A law/business/finance degree and be a studying or have completed your Graduate Diploma in Applied Corporate Governance.
• At least 2 years practical experience with ASIC compliance and general corporate secretarial duties.
• Excellent knowledge of the Corporations Act, ASIC and internal company requirements.
• Outstanding meeting management skills, including effective minute taking.
• Exceptional customer service and pro-active relationship management skills.
• Highly organised, able to prioritise and can manage multiple tasks.
• Experience with attending and minuting board meetings.
• Outstanding verbal and written communication skills.
• The ability to work both autonomously and as a member of a team.
• Excellent attention to detail and accuracy.
• Excellent organisational skills with the ability to prioritise work and meet deadlines.
• Excellent customer/client service skills, preferably with experience working in a client facing role. 

Location:
 Sydney preferred but would consider Brisbane or Melbourne.

To Apply:

Please contact Fiona Moses | People & Culture Manager at *******@boardroomlimited.com.au  or visit our website www.boardroomlimited.com.au