Assistant Facilities Manager

Shaping the future of real estate for a better world 

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. 

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. 

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat. 

What this job involves:

JLL is looking for an Assistant Facilities Manager to be located on-site in Adelaide CBD.

Duties & responsibilities

• Client/Stakeholder Management
• Establish/ strengthen credible, strategic, and collaborative relationships with client leaders in each site
• Ensure KPIs targets for each site are met whilst demonstrating a proactive approach to improving scores
• Maintain high collaboration within site teams and client’s cross functional teams
• Promote Initiative/Idea sharing across the sites and create opportunities for wider collaboration in the account and company ​
• Ensure that all vendor contracts are implemented with excellence at site
• Deliver services as defined in the relevant MSA and SOW
• On time and successful completion of all audits (internal, client, external)
• Adhere to client and JLL’s code of business ethics.
• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
• Ensure prompt and accurate management of purchase orders in systems
• Conduct site inspections and assessments to ensure all sites procedures and performance measures are always maintained
• Provide and maintain proper trackers for operation and reporting
• Put up communication/ announcement through email or notice
• Initiate, facilitate and monitor on sustainability program in the office
• Ensure escalation procedures and incident reporting procedures are implemented and in place
• Provide necessary facilities reports (include financial, budgeting, operational, incident, etc.)

Sound like you? To apply you need to be:

Key skills

• Experience in facilities, property management, hospitality, or related field preferred
• Knowledge of facilities and vendor management is advantageous
• Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system)
• Knowledge and practical application of Microsoft Excel, Word is needed
• Must present a professional and friendly corporate image to clients

• Ability to confidently interact with all levels of the organization from CEO to cleaning contractors
• Self-motivated with good problem-solving skills – capacity to deal with ambiguity and solve complex problems effectively
• Strong communicator – good presentation skills and possesses strong verbal & written communication skills (in English).

What can you expect from us?

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you...

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace.  This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.

We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Apply today, quoting job reference number MPREQ342787

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

About JLL –

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY

. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may