Office Manager/ Executive Assistant

About Us 

Solinnov develops innovative solutions for real world complex signal processing problems in wireless communications, electronic warfare, and radar, using FPGA-based software defined radios (SDRs). Having a strong core of FPGA firmware and software engineers, we are expanding our capability to design our own SDR hardware. 

Our headquarters are in Adelaide, with a team in Melbourne. We work primarily with the Australian Government and Australian Defence. 

The Role 

We are looking for an Office Manager / Executive Assistant to provide a support service to our Mawson Lakes, Adelaide headquarters and engineering office and work with our Melbourne-based CFO. The role is full-time, but candidates able to work at least 0.8-time time are also encouraged to apply. 

The successful candidate will provide clerical duties in support of the business at a high level of proficiency, office management, and executive support for members of the leadership team. 

Tasks will include assisting with financial reporting, accounts management, and payroll; managing recruitment activities; performing purchasing; co-ordinating corporate travel and accommodation; organising corporate functions; generating office process documentation; supporting meetings by preparing agendas, co-ordinating availability of internal and external attendees, recording and preparing minutes, and following up on action items; managing the company’s LinkedIn account; co-ordinating office maintenance and repairs; handling postage and couriers; recommending and implementing work health and safety policies and protocols; performing on-boarding and exit activities; monitoring and maintaining office consumables such as kitchen and stationery items; managing staff records; processing email; and managing calendars. 

Our Ideal Candidate 

The person we seek should have experience working in an office at a Private Sector Clerk level 4 or 5 or equivalent, and have at least 5 years’ relevant experience. 

Our ideal candidate is capable of creative thinking and working both in a team and individually on routine matters as well as non-routine tasks and projects. They will be passionate about office organisation and efficiencies and can share their experience and knowledge on how to improve office tasks. 

The ideal candidate will have had experience in staff recruitment support activities and dealing with customers. They will have good communications skills, both written and verbal and be capable of preparing high quality documentation and presentation material for external audiences. 

The successful candidate will be based in (or can relocate to) Adelaide, Australia.  

Experience & Qualifications 

Applicants must be Australian citizens. 

Applicants should have the following skills and experience: 

Have an enthusiastic approach and positive attitude to their role. 

Excellent administration and organisation skills. 

Excellent spoken and written English is essential. 

Understanding and experience creating styles and templates, as well as high proficiency in the day-to-day use of office software, including Microsoft Word, Excel, and PowerPoint. 

Proficiency and experience in preparing documentation, reports, and minutes of meetings. 

Experience in accounting and human resource management activities. 

Experience in the use of accounting tools, ideally Xero, is desirable. 

Excellent customer service skills. 

Experience with Scheduling and Resource Management software is desirable. 

Experience with drawing software packages is desirable. 

Experience in WHS management in the workplace is desirable. 

Experience in SharePoint, JIRA, and Confluence is desirable. 

Experience with preparing and publishing market updates and posts e.g. LinkedIn, web, social media etc. is desirable. 

Key Benefits 

This position provides an opportunity to develop your role into a foundation administrative support position for Solinnov and would enable you to grow your knowledge and capabilities in an advanced technology environment. 

You would have an opportunity to work in a collaborative and friendly team environment at our Adelaide Head Office and be paid a competitive salary package. Study assistance packages and paid parental leave arrangements are also available. 

To Apply 

Please provide a cover letter and CV in your application. For more information, please contact *******@solinnov.com.au.