Assistant Finance Officer - Financial Operations

There is a permanent full-time opportunity for an Assistant Finance Officer to play a key role in performing a range of master data (creation and maintenance of vendors/suppliers and customers) in the Accounts Payable - Master Data Unit. The role is within a small team and requires high attention to detail, the ability to make and answer phone calls, great multi-tasker, ability to pick up new systems quickly, be a great team-player and have experience using Excel.

About us:

The Department of Education (DoE) is committed to delivering responsive services focused on equity and excellence to Queenslanders and their communities. We promote equity and excellence by our commitment to respect, protect and promote human rights.  Our objectives are: a strong start for all children, every student realising their potential, fair and safe workplaces and communities, capable people delivering our vision.  Our vision is one of equity and excellence in a progressive, high performing education system that realises the potential of every student. 

Your role:

As the Assistant Finance Officer you will:

• Provide efficient, timely and accurate financial data entry, administrative and reconciliation skills that contribute to the effective operations of the team.
• Provide support services and reporting of information to internal and external clients for the work unit.

Responsibilities include:

• Undertake and process allocated work in accordance with legislative, policy and procedural requirements.
• Operate and maintain financial management systems and administrative systems including SAP ECC, OneSchool - Agresso and bank software products.
• Oversee and assist with accounts payable and/or accounts receivable processes including -
• data entry of vendor master data, vendor payments and reconciliation of vendor accounts,
• DoE corporate card management,
• processing of employee travel and transfer entitlements,
• data entry of customer master data, customer invoicing and reconciliation of customer accounts,
• reconciliation of department bank accounts including receipting and reconciling entries in to the general ledger,
• other administrative duties and operational tasks as required.
• Prioritise and schedule work commitments to meet agreed service standards.
• Prepare draft correspondence and reports and assist in the preparation and maintenance of desk manuals.
• Maintain effective working relationships by providing information, as required, to internal and external clients on services provided throughout the team.
• Assist in identifying and implementing process improvement opportunities.

Please refer to the attached role description for any mandatory requirements for this position. 

To Apply: 

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history) 
• Attach a 2-page written statement in response to the attached role description.   

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. 

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. 

Applications from recruitment agencies will not be accepted. 

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE). 

The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies. ( https://alt-qed.qed.qld.gov.au/working-with-us/induction/department/human-resources/inclusion-and-diversity#:~:text=Pathways%20to%20Parity,participate%20fully%20in%20our%20workplaces. )