Attendance Officer

Advertised Vacancy Number: IPS/SS880797

This is a permanent full-time position commencing Term 2, 2024 

Attendance Officers work collaboratively with Student Services staff and school community to identify and monitor student absenteeism and process attendance data. They are the first point of contact for parents and students regarding attendance matters which may likely include the following:

• Responding to absence related enquiries
• Entering attendance related data in a timely manner to meet upload deadlines
• Reviewing and updating student attendance records
• Providing clerical support to develop and implement strategies which support student engagement
• Providing support and assistance to students and parents regarding pastoral care
• Develop and implement a range of preventative strategies at the school level to engage and support non-attending students.

Previous experience using COMPASS, Student Information System (SIS) or similar databases for maintaining student records would be highly desirable.

The successful applicant should be customer service focused with strong communication, interpersonal and organisational skills. They will ideally be reliable, self-motivated and able to meet deadlines in a busy environment. In addition, they should possess the ability to work well within a team environment providing support to the administration team, support staff, school community and teaching staff.

Balcatta Senior High School is situated in the northern suburbs of Perth. As an Independent Public School, we make decisions at the local level to ensure our students have opportunities for success and to better meet the needs of our school community. We have a long and rich history of providing students with an inclusive and enriching educational experience, embracing diversity and valuing difference. Our teachers and support staff know their students and are committed to creating a positive, engaging learning experiences where students can achieve their full potential.

We provide many opportunities and programs for students to develop, enhance and exhibit attitudes and values which allow them to develop into competent, confident and caring young adults who promote a healthy lifestyle in themselves and in others, and who are able to take their place in the community.

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our school for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position. 

To be suitable for this role, you will need to demonstrate the following work related requirements (selection criteria):

• Good interpersonal skills and the ability to work unsupervised and in a team environment.
• Ability to liaise with stakeholders to achieve improved outcomes for adolescents.
• Ability in using computers and a range of application software packages, particularly databases, spreadsheets, and word processing.
• Effective planning and organisational skills and experience in providing administrative support.
• Good verbal and written communication skills with the ability to establish and maintain effective working relationships.

Applications will be assessed against these work related (selection criteria) of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Additional information about Independent Public Schools is also available here

For further job related information:

Application Instructions

All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.

Your application should include:

• A three (3) page statement addressing the Work Related Requirements (selection criteria), in context of the role and business needs of the school
• A CV of up to five (5) pages outlining your employment history and professional learning summary relevant to this position
• The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.

It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.

You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4***.

If you are having difficulty submitting your online application, please telephone (08) 9264 86***for assistance.

ELIGIBILITY AND TRAINING REQUIREMENTS

Employees will be required to:

• provide evidence of eligibility to work in Australia for the term of the vacancy.
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment.
• obtain or hold a current Working with Children Check.
• complete the Department’s induction program within three months of commencement.
• complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter.
• complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement.
• complete any training specific to this role required by Departmental policy.

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) on Friday, 8 March 2024

APPLICATIONS MUST BE SUBMITTED ONLINE 

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.