Bookkeeper / Administration Manager

Jet Solar is the number one renewable energy company in Victoria and second highest rated in Australia. The business is experiencing unprecedented growth having already amassed over 300+ five star google reviews in over four years of operations! It has taken its place at the very forefront of government renewable energy targets by helping the community reduce its carbon footprint.

In terms of core business, the team at Jet Solar engages in every aspect, from the initial sale to the installation, of solar and battery systems for households and businesses throughout the city. What sets the business apart from all its competition is a steadfast dedication to delivering exceptional customer service.

This new and exciting opportunity for a Bookkeeping / Administration Manager offers you the
chance to make your mark in a significant way. Working out of head office in Rowville, this critical role will work side by side and directly report to an incredibly down to earth, well respected, and high performing owner.
The role requires an experienced and well qualified Bookkeeper / Administration Manager on a full time and permanent basis. It will play a central role in driving a business with a tremendous team culture towards being Australia’s undeniable best in the industry.

• Managing all accounts payables and accounts receivables.
• The immediate processing of all invoices, deposits, receipts as well as entering all expenses.
• Reconciling all invoices and payments against each job.
• Handling all aspects of payroll including weekly pays and timesheets.
• Weekly monitoring of the overall business P&L.
• Managing all tax, superannuation, and long service leave.
• Preparing and lodging quarterly BAS whilst liaising with an external business accountant.
• Administering debtors, payments, credit card reconciliations, and highlighting any concerns requiring escalation.
• Generating financial reports as well as preparing all relevant analytics for the owner as part of regular business updates.
• Managing online banking.
• Other bookkeeping duties as required (role may grow over time)

Organising customer paperwork from first point of contact (pre installation) through to job completion (post installation).

This includes but is not limited to the following:

• Ordering materials from suppliers to fulfil every job as scheduled.
• Lodging pre-approvals with electricity distributors.
• Executing all data entry required for the internal teams of installers.
• Printing job site plans.
• Coordinating with electrical inspectors.
• Filling out job totals and statistics for in-house spreadsheets.
• Responsible for coordinating the calendar for the installation schedule.
• Processing rebates with Solar Victora and STC trader.
• Lodging Certificates of Electrical Safety.
• Sending every customer, a completion email with all required handover
  documentation.
• Completing all post installation paperwork required by the electricity retailer which includes setting up the customers feed-in tariff (FiT).
• Building solar panel arrays online.  

In terms of general administration, the role will also require:

• Answering incoming calls and directing them to our Sales Manager or Owner.
• Overseeing every facet of our employees' lifecycle, from contract initiation to uniform procurement, trade school enrolment, TAFE fee payments, weekly payroll, and timesheet processing.
• Managing the business CRM database.
• General day to day assistance to the Sales Manager or Business Owner.
• Other general administrative tasks as required.

Experience:

• You must have at least 5 years’ experience as a bookkeeper.
• Minimum Diploma in Bookkeeping.
• Advanced computer literacy.
• Must have a thorough knowledge of Xero.
• With the ability to help us transition from QuickBooks to Xero as of 1 July 2024.
• Experience with Google calendar will be well regarded.
• Previous usage of the ATO portal.
• Knowledge in all aspects of BAS.
• Online Banking.