Business Continuity And Emergency Management Coordinator

• Business Enabling Services Group / Corporate Strategy and Operations Division / Business Services and Support Branch
• APS 6 ($90,802 - $110,821) | Ongoing | Full-time
• Canberra, ACT

ABOUT THE BRANCH & SECTION
The Business Services and Support Branch (BSSB) provides advice and support to Finance on a range of workplace services, including:

• business optimisation;
• digital information management;
• property and facilities management, office services; and
• protective security management.

The Facilities and Office Services team plan, acquire and deliver property and office services to meet the needs of Finance. This includes:

• lease management;
• facilities maintenance;
• fit outs;
• accommodation (seating allocation);
• secure waste management;
• concierge services;
• environmental performance reporting;
• procurement and contract management;
• travel services including airline lounge memberships;
• mail and courier services;
• vehicle leasing;
• parking permits;
• office supplies;
• Emergency Management co-ordination; and
• Business Continuity Management co-ordination.

ABOUT THE OPPORTUNITY
Do you want to be an integral part of the operations of Finance by supporting Emergency Management, Business Continuity and other workplace services?
For this opportunity, in the Business Services and Support Branch (BSSB), Finance seeks to recruit a talented and energetic team member who can confidently engage with internal and external stakeholders to support Emergency Management (EM) and Business Continuity Management (BCM) at Finance in Canberra. The role also manages staff and contributes to delivering workplace services support for travel, stationery, fleet management, mail and courier services, office supplies and other services to Finance.
BSSB:

• is a multidisciplinary Branch where teams focus on service and support to the whole of Finance;
• has an inclusive culture that provides a collaborative work environment that values personal and professional growth; and
• employees are encouraged and supported in their career development with senior leaders available to help identify opportunities to develop skills and plan for future goals.

Finance seeks a talented and enthusiastic team player with:

• a range of skills including program delivery, stakeholder engagement, strong communication, administration; and
• the ability to apply relevant Australian Standards and guides to Finance EM and BCM, including:

• AS3745 – 2010 Planning for emergencies in facilities;
• AS/NZS 5050:2010 Business continuity - Managing disruption-related risk; and
• ANAO’s Business Continuity Management: Better Practice Guide 2009.

Successful candidates will:

• have sound comprehension capabilities;
• be able to develop solutions and implement actions in response to changes in the work environment due to emergency events or business interruptions; and
• work collaboratively to support and provide advice to internal and external stakeholders; and
• be able to manage staff.

About the Role
The EM coordination role:

• supports the implementation/management of procedures listed in the One Canberra Avenue Emergency Procedures Manual and the Chief Warden; and
• ensures One Canberra Avenue is in a constant state of preparedness for any emergency including warden recruitment, training, planning trial evacuations, building hazard awareness, EM presentations to new starters, facilitation of meetings and maintenance of registers and essential contact lists.

The BCM coordination role is responsible for:

• maintenance of the BCM Framework documents;
• maintenance of the Central Control Team (CCT) recovery kit;
• acting as an advisor to the CCT;
• consolidation of the relocation requirements for critical function teams;
• coordination of an annual desktop exercise for recovery plan testing;
• attending the APS BCM Community of Practice monthly meetings;
• ensuring Finance’s Business Continuity plans for critical functions are reviewed and tested annually; and
• coordination of an annual Business Continuity Plan (BCP) report.

In addition to EM and BCM functions, the role:

• has supervisory responsibilities for staff, who provide workplace services support for EM, BCM, travel, stationery, fleet management, mail and courier services and other office supplies and services to Finance; and
• provides a level of service delivery to augment existing capacity in the Office Services Team.

DETAILED VACANCY INFORMATION
For detailed information about this role, including the job specific capabilities, please refer to the downloadable vacancy pack, which can be accessed by clicking the hyperlink at the bottom of this page.
ELIGIBILITY ADVICE & CANDIDATE NOTES

• Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS) unless the Agency Head has agreed otherwise, in writing.
• Successful applicants will be required to undergo the process to obtain and maintain, or continue to hold the required security clearance level for the role as indicated in the downloadable job pack. All Finance staff are required to have a minimum baseline security clearance prior to commencement.

CONTACT INFORMATION

• For questions relating to the online lodgement of your application, please email the Recruitment team via

or call (02) 6215 1717 between 8:30am - 5:00pm AEDT Monday to Friday. * For specific questions relating to this job vacancy, please refer to the details on the contact officer located in the downloadable job pack.