Business Manager

The School
Brisbane Grammar School is a non-denominational boys’ school of about 1800 students (Years 5 to12) overlooking the Brisbane CBD. The School maintains a 150-year strong tradition of academic excellence, extensive cocurricular activities and student wellbeing programs. We are fortunate to have a team of dedicated and professional staff who provide an exceptional learning environment responsive to the needs of our students.  

Our Professional Community
Brisbane Grammar School values the professionalism of our staff and seeks to nurture a dynamic learning culture at the School for both students and staff. The School provides freedom for staff to be creative and innovative, and to develop and grow. 

Application process
Brisbane Grammar School recognises the value of diverse thinking and we encourage qualified candidates from diverse backgrounds to apply. To better understand what it means to join BGS, please review the information on our website and social media accounts before submitting your application. You should also familiarise yourself with our key policies and procedures available on the School website, which may assist you during the recruitment process.

Our organisation is committed to protecting children and young people from harm. We require all applicants to undergo a screening process prior to appointment.
Candidates must disclose any information relevant to their eligibility to engage in activities involving children.

Purpose of role

The primary objective of this role is financial and business management of the Brisbane Grammar School (BGS) P&F Auxiliary to meet its core service to the BGS community.  

Leadership 

• Provide effective leadership of staff and volunteers
• Direct the operation of P&F Auxiliary
• Drive and support operational and administrative efficiency
• Plan, organise and lead effective meetings 
• Engage in talent identification and selection processes
• Maintain high standards and expectations across the P&F Auxiliary team
• Use data to inform decisions, report progress and guide actions
• Conduct a program of planned performance reviews
• Advance the BGS brand through timely, informative communication regarding school values

Finance, Administration & Organisation

• Maintain all financial records electronically on the P&F Auxiliary’s finance system 
• Manage document retention and archival of P&F Auxiliary records as required
• Transfer Monitor reports into Xero
• Prepare Financial Statements and meeting reports for the P&F Auxiliary, the P&F Association, and the Commercial Committee, as required
• Liaise with the P&F Association Auditor and the Treasurer of the P&F Association on all financial matters pertaining to P&F Auxiliary
• Prepare P&F Auxiliary’s Statutory Financial Statements for submission to the Auditor
• Manage the Accounts Payable and Accounts Receivable functions
• Liaise with the Grammar shop or Tuckshop Convenors regarding payment approvals in accordance with the P&F Association Inc Treasury Policy, P&F Auxiliary policies, and approved delegations of authority
• Liaise with Grammar shop and Tuckshop Conveners regarding cost management
• Liaise with bank account manager 
• Prepare quarterly BAS Statement
• Liaise with School’s CFO to manage funds on deposit
• Manage cash flow and prepare reports as required

Human Resources Management

• Manage the recruitment of P&F Auxiliary staff
• Manage P&F Auxiliary staff
• Conduct staff performance reviews in conjunction with the Grammar shop and Tuckshop Conveners
• Keep abreast of School’s EBA and all policies and procedures affecting P&F Auxiliary business to ensure compliance

Compliance and Risk 

• Manage relevant compliance obligations related to the P&F Auxiliary, including but not limited to GST and risk management
• Review all new contractual commitments of the P&F Auxiliary, including review of contracts and agreements

Fostering Engagement with the BGS Parent Community 

• Attend and report to Commercial Committee meetings
• Liaise as required with the School’s senior leadership team regarding P&F Auxiliary and community matters as required
• Liaise weekly with the P&F Auxiliary President, or nominee, and report as required to the P&F Auxiliary Executive on business/community matters
• Organise P&F Auxiliary Executive and Auxiliary general meetings (including logistics)
• Attend P&F Auxiliary Executive and general meetings
• Assist with organisation of the P&F Auxiliary’s BGS Open Day stalls
• Any other duties as required by the P&F Auxiliary Executive
• Assist the P&F Auxiliary Executive and Year Level Parent Representatives with administration and correspondence where necessary
• Maintain P&F Auxiliary community records as required
• Liaise with Year Level Parent Representatives regarding their respective functions each term and other School 

Other Duties 
Other reasonable duties assigned in line with skill and expertise

Qualification

• Undergraduate degree in Business, Commerce or equivalent (essential)
• Professional accounting qualification such as CA, CPA, or international equivalent (preferred)
• Probity checks
• Cleared probity status, including maintaining a Working with Children Check (‘Blue Card’) Exceptional ability to manage people

Skills

• Exceptional ability to positively communicated and interact with, multiple and diverse stakeholder groups
• Current knowledge of pronouncements of the Australian Accounting Standards Board and the reporting requirements stipulated by the ACNC 
• Solid experience working in a professional corporate/operational finance environment (> 8 years)
• Experience in the preparation of statutory Financial Reports in accordance with Australian Accounting Standards
• Experience in commercial retail operations
• Experience in managing IT systems and processes
• Demonstrated stewardship skills around balance sheet quality and income statement reporting
• Ability to accurately forecast cash flows 

Essential Digital Skills:

• Competent spreadsheet and modelling skills including graphical analysis, and robust data quality methods
• Sound Microsoft Office skills