Ceo Office Assistant

Mater is looking for a dynamic and experienced administer to join the CEO Office team. This role is a permanent, full-time role based at Mater Newstead.

This role will work with the CEO Office Manager and CEO Office Executive Support Officer to provide high-level, confidential support to the CEO, General Counsel and Company Secretary and Mater Board.

What you’ll be doing

You will provide confidential administrative support to the CEO, General Counsel and Company Secretary and Mater Board by exercising judgement, making appropriate decisions and resolving day-to-day operational issues. You will also:

• Work as part of a team to ensure the efficient operation of the Office of the CEO.
• Liaise with a wide range of staff, clients and external agencies on behalf of the Office of the CEO in a professional, timely and respectful manner.
• Act as intermediary between the Office of the CEO and internal and external stakeholders, effectively managing enquiries through intercepting, screening and redirecting as appropriate.
• Examine, prioritise and determine action of incoming correspondence to the CEO Office including email, written correspondence and reports.
• Research, collate and draft information into appropriate reporting formats as necessary for decision making purposes and presentation to various forums.
• Prepare high-quality written correspondence and reports for dissemination to staff and other key stakeholders through effective written communication and timely delivery on behalf of the Office of the CEO.
• Organise meetings, workshops, prepare agendas and follow up on actions from meetings.
• Provide administrative support including diary management, travel bookings, maintaining registers, credit card reconciliation and catering.
• Maintain an effective document management system for storing confidential documents, minutes and internal correspondence.
• Work as part of the wider Executive administration team to support the Mater Executive team.
• Ensure the effective management of the Executive floor.
• Represent the CEO Office Manager and provide backfill for the Executive administration team when required.

About you

You will have a demonstrated achievement in the delivery of high quality confidential administrative and secretarial support at a senior management / executive level. You will also have:

• Highly developed communication skills with the capacity to exercise successful consultative, interpersonal and negotiation skills.
• Highly developed written skills to effectively produce correspondence, reports and communications.
• Exceptional organisational skills with the ability to prioritise and perform tasks and functions to a high level.
• Demonstrated ability to work both autonomously and within a team environment.
• Advanced skills in a range of system applications to ensure the effective and efficient delivery of high-level secretarial and administrative support.
• Advanced Information Technology skills including the ability to effectively and efficiently use Microsoft Office applications.

Why join us?

Joining a 10,000+ strong workforce, you will have the opportunity to work for an Australian leader in the field of Health, Education, Research and Foundation, and work with a team who make a real difference to the lives of our patients, consumers and community. You will be a part of a workplace that offers compassionate care in the spirit of the Sisters of Mercy.

• Via salary packaging arrangements allocate some living expenses directly from your pre-taxable income and ultimately increasing take-home pay
• Access to package meal and entertainment expenses
• Access to leading education via Mater Education
• Flexible working arrangements, including work from home options where suitable
• Access to our Employee Assistance Program and on-site pastoral care teams
• Discounts to local and national business and venues for Dining/Retail/Travel & Accommodation and Other
• Access to gym, pool and end of trip facilities within our new purpose-built corporate office in Newstead

Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.

It is now a mandatory requirement of employment at the Mater that you are and remain fully vaccinated against COVID-19.