Administrative Support Officer - Ceo Office

Mater is looking for a dynamic and experienced Administrative Support Officer to join the CEO Office team. This role is a permanent, full-time role based at Mater Newstead.

This role will work with the administration team to provide high-level, confidential support to the CEO Office.

Salary Range: $70,295 - $78,567 plus superannuation and access to not-for-profit salary packaging up to $15,900

What you’ll be doing

You will provide confidential Administrative Support to the CEO office team by exercising judgement, making appropriate decisions and resolving day-to-day operational issues. You will also:

• Work as part of a team to ensure the efficient operation of the Office of the CEO.
• Liaise with a wide range of staff, clients and external agencies on behalf of the Office of the CEO in a professional, timely and respectful manner.
• Act as intermediary between the Office of the CEO and internal and external stakeholders, effectively managing enquiries through intercepting, screening and redirecting as appropriate.
• Examine, prioritise and determine action of incoming correspondence to the CEO Office including email, written correspondence and reports.
• Research, collate and draft information into appropriate reporting formats as necessary for decision making purposes and presentation to various forums.
• Prepare high-quality written correspondence and reports for dissemination to staff and other key stakeholders through effective written communication and timely delivery on behalf of the Office of the CEO.
• Organise meetings, workshops, prepare agendas and follow up on actions from meetings.
• Provide Administrative Support including diary management, travel bookings, maintaining registers, credit card reconciliation and catering.
• Maintain an effective document management system for storing confidential documents, minutes and internal correspondence.
• Work as part of the wider Executive administration team to support the Mater Executive team.
• Ensure the effective management of the Executive floor.
• Represent the CEO Office Manager and provide backfill for the Executive administration team when required.

About you

You will have a demonstrated achievement in the delivery of high quality confidential administrative and secretarial support at a senior management / executive level. You will also have:

• Highly developed communication skills with the capacity to exercise successful consultative, interpersonal and negotiation skills.
• Highly developed written skills to effectively produce correspondence, reports and communications.
• Exceptional organisational skills with the ability to prioritise and perform tasks and functions to a high level.
• Demonstrated ability to work both autonomously and within a team environment.
• Advanced skills in a range of system applications to ensure the effective and efficient delivery of high-level secretarial and Administrative Support.
• Advanced Information Technology skills including the ability to effectively and efficiently use Microsoft Office applications.

Why join us?

Mater is Queensland’s largest and most innovative not-for-profit healthcare service, providing care for almost 700,000 patients a year across a network of 11 hospitals.

We are a leader in healthcare, education and research — and that’s because we employ exceptional people. #MAKEYOURMATERMOVE

• Via salary packaging arrangements, allocate some living expenses directly from your pre-taxable income and ultimately increase your take-home pay
• Access to package meal and entertainment expenses via salary packaging
• Access to leading education and professional development via Mater Education
• Access to our Employee Assistance Program and on-site pastoral care teams
• Discounts to local and national business/venues for Dining/Retail/Travel & Accommodation/Other
• Unlimited access to a multitude of discounted fitness facilities through Fitness Passport
• Access to on-site, discounted parking
• Discounted food and beverage at various campus cafés and coffee venues
• Access to gym, pool and end of trip facilities within our new purpose-built corporate office in Newstead

For further information please contact Lucy Delaforce, Talent Acquisition Manager, on 07 3163 7***.

Applications close on Wednesday 27 March 2024. Please note, we may contact applications prior to the closing date, please do not hesitate to APPLY NOW!

Mater is committed to the wellbeing of their staff, and it is underpinned by our flexible and remote working policies.

Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.