Company Secretary

Cancer Council NSW is Australia's leading cancer organisation and our vision is to change the path of cancer and make sure no one walks alone. We are dedicated to meaningful careers where you will not only change the lives and futures of people affected by cancer, but you will work in a multi-award awarding winning culturally connected environment.

About us

Cancer Council NSW (CCNSW) is a community funded and focused not for profit. We are the largest cancer charity in NSW and our point of difference is that we work across every area of every cancer, from research right through to support.

At CCNSW we understand that nothing feels better than doing work you really care about. As Australia's leading organisation supporting all people impacted by all cancers, we understand how good it feels to make a difference. We know that almost 1 in 2 Australians are affected by cancer during their lifetime, by joining the passionate team at CCNSW you'll know that each day the work you're doing will positively impact people in your life and Australia.

Together, we will work towards our goal of a cancer free future, while at the same time encouraging you to get the most out of your life with a supportive environment anchored in flexibility, physical and mental wellbeing to bring out the best of what makes you uniquely you. CCNSW we're here for meaningful careers that feel good.

About the team

The Finance, Strategy & Operations (FSO) Division supports CCNSW's strategic ambition by enabling and facilitating the building of a future ready and sustainable organisation. FSO's key objective is to remove any bottlenecks that may impede CCNSW's growth and strategic outcomes, without exposing CCNSW to compliance, governance, cyber, security, or safety risks outside of CCNSW's risk appetite.

About the role:

The Company Secretary works closely with the CEO and COO in advising the Board and its Sub-Committees on governance matters, monitoring that Board and Sub-Committee policy and procedures are followed, coordinating the timely completion and despatch of Board and Sub-Committee papers, ensuring that the business at Board and Sub-Committee meetings is accurately captured in the minutes, and supporting and facilitating the induction of directors.

Key responsibilities of the role:

• Working closely with the CEO and COO, advises the Board and Sub-Committees on governance matters, including directors' duties under the law, Board reporting, and proper meeting procedures.
• Plans and organises Board and Sub-Committee meetings, the AGM, and other relevant meetings.
• Organises, prepares, and circulates the timely dispatch of all Board and Sub-Committee papers, including but not limited to agendas, meeting materials, minutes, and actions.
• Attends all Board and Sub-Committee Meetings to take minutes.
• Drafts papers to be presented by the Company Secretary and assists with the drafting of papers to be presented by the Chair, for inclusion in Board and Sub-Committee meeting papers.
• Manages and updates the Board Software portal and Library with relevant materials.
• Liaises with external regulators and advisers, such as ASIC and the Australian Charities and Not-for-profits Commission, as required.
• Maintains statutory books, including registers of members and directors.
• Provides advice in relation to the adherence of the organisation with the Constitution.
• Oversees the review of Board and Sub-Committee Charters and the Constitution as needed from time to time.
• Monitors the Board and Sub-Committee policies, procedures, and charters to ensure that they are up to date and followed.
• Has custody of the Company Seal and records when the seal is used.
• Maintains the Business Names Register and manages any registrations as required from time to time in conjunction with the General Counsel, CEO and COO.
• Organises and facilitates the induction of directors.
• Assists with the compilation of the Annual Report and its distribution to Members.

About you

Essential:

• Relevant qualifications, such as AICD or other post-graduate governance qualifications.
• Proven experience as a Company Secretary, with exposure to the full spectrum of Company Secretary duties, ideally in a not-for-profit or non-government organisation with experience working with voluntary directors.
• Proven high level written and verbal communication skills, strong interpersonal skills, and high level of attention to detail.
• Excellent stakeholder management skills, with the ability to develop trusted relationships with the CEO and Board directors.
• Confident communicator, who can respond to issues promptly, clearly, and effectively.
• High integrity, ethics, and professionalism.
• Ability to work with and influence multiple stakeholders.
• Passionate about customer service and attention to detail to deliver high quality and timely support.
• Sound judgement with the ability to plan and prioritise, with a can-do attitude to manage conflicting work priorities.
• Advanced computer skills - proficient in MS Office, Excel, SharePoint.
• Experience using Board Software portal (such as Diligent BoardEffect or equivalent).

About the benefits

• Generous salary packaging options that can increase your take home pay by paying certain expenses using pre-tax dollars up to $15,900 a year.
• Recognised for Voice Project's 2021 and 2023 "Best Workplace" Award.
• Access to flexible work arrangements including a balanced approach to WFH and office.
• Additional performance-based leave available.
• Work for purpose and know that your work fosters an engaged, diverse and culturally aware organisation.
• Discounts available for everyday expenses such as private health, retail and fitness

CCNSW is an inclusive place to volunteer and work.  We embrace diversity, celebrate our differences, and inspire each person to be their authentic self at work.  As we strive to represent the communities we serve, we welcome and actively encourage applications from Aboriginal and Torres Strait Islander people and other diverse groups.

If you require any adjustments to submit your application, please get in touch with us at *******@nswcc.org.au 

Apply online by visiting our website directly, copying the following link www.cancercouncil.com.au/jobs then click on the role title and submit your cover letter and resume.

Please note, the health and safety of our people is a priority for us, our employees and volunteers are strongly recommended to be up to date with their COVID vaccination.