Compliance And Contract Administrator

Partners in Performance is a global management consulting firm that works hand-in-hand with our clients to deliver sustainable results in business performance. Our firm has real scale and a demonstrated track record with reach across Australia and New Zealand, South East Asia, Africa, North and South America, Europe and Middle East. As a Firm, we are about Unleashing Potential in our clients and our people.

The need has arisen for a full-time Compliance and Contract Administrator in Australia. The role sits within the Legal team but is truly cross-functional and global. The role will work closely with the consulting teams, finance and staffing teams. This is a broad role which will suit someone who enjoys building relationships, variety of tasks, a fast-paced environment and is keen to learn. It is perfect for someone who is feeling stale or unchallenged in an administration or paralegal role and is looking to expand their professional skillset.

Compliance administration

Provide support with administration activities including:
Supporting the relationships with statutory directors and third party company secretarial service providers, including payment of service providers’ invoices, supporting budget preparation for these services and maintenance of statutory director documents. The coordination of signing and information requests to statutory directors and company secretarial service providers. Compiling vendor onboarding forms and responding to documentation requests.
Maintain Partners in Performance group corporate records
Support the Legal team with coordinating company secretarial matters and regulatory filings
Coordinate know your client requests and maintain beneficial ownership register
Assist with the set up and registration of new entities from time to time
Support the finance team with bank administration including maintenance of account signatories and coordinating the opening and closing of accounts
Assist with maintaining the register of insurances including assisting with queries regarding policies
Coordinate with our insurance broker for ad hoc insurance related requests and annual renewal process
Contract Administration
Administration of client contracts in conjunction with the Legal team
Working with Staffing and Finance teams to maintain centralised contract compliance register
Liaising directly with consulting teams to track negotiation and signing status
About You
Ability to manage records consistently and logically
High level of organisation skills and attention to detail
Familiarity with contracting processes
Achieve accurate outcomes on time and drive matters to completion
Enjoy having autonomy and freedom in your role – able to take responsibility and accountability
Great problem-solver: able to identify problems before they escalate
Passion for results: tracks progress and recognises when a change of approach or escalation are required to deliver on time; identifies and suggests ways to improve processes
Willingness to get involved and learn new skills
Other Skills
3 years in compliance-oriented, contract administration or paralegal role preferred
Some flexibility with after office hours may be required from time to time to coordinate global teams
Partners in Performance embraces diversity and inclusiveness. It’s a part of our culture and has been a steady focus since we started our firm over 27 years ago. If you enjoy working in a fast paced and vibrant environment and are passionate about making a real impact then we look forward to hearing from you as we continue on our exciting growth trajectory. Interested?