Conference & Events Planning Executive

Right in the heart of our sporting & entertainment precinct, we are seeking a talented and proactive events superstar to take on the role of Conference & Events Planning Executive. This is not your ordinary planning role - you will be the mastermind behind creating unforgettable experiences that leave the clients and guests in awe, working in CENTREPIECE; our beautiful 2+ year old premium function venue. This is fast becoming the go-to for domestic and international clients to experience new and exciting event formats across two floors of event spaces.
As the Conference & Events Planning Executive, innovative ideas and strategic vision will help us continue to promote and grow our business into new and exciting markets. You will also play a pivotal role in elevating the experience of our existing clients, making sure they keep coming back for more!
You will be at the heart of the event action. Collaborating with clients and the operational dream team at CENTREPIECE, you will lead the end-to-end planning process for each event though to the handover with our talented event delivery, and operations team, you will ensure everything it is to brief, on budget and exceeds clients' expectations.
If you thrive in the pace of event life and enjoy a team, environment and culture where creativity and attention to detail are celebrated, this is the role for you! Come join us at CENTREPIECE and let us create extraordinary moments together that will be remembered for years to come!

About the Venue
Bounded by the Yarra River and set among 40 hectares of green public space, the Melbourne & Olympic Parks precinct is best known as the home of the Australian Open, with CENTREPIECE's auditorium and media facilities serving as the broadcast hub for this world-class grand slam tournament.
As the precinct's newest venue, CENTREPIECE rubs shoulders with the giants of elite sports and arena entertainment at Rod Laver Arena, John Cain Arena, Margaret Court Arena, AAMI Park and Kia Arena.
CENTREPIECE is a multi-use Events space hosting gala dinners, awards & recognitions nights, conferences & expos, pre / post show VIP experiences in collaboration with Melbourne and Olympic Parks arenas as well as cocktail events with a capacity of up to 2500 guests. The space is driven by flexibility and creativity for our clients and guests' unique experiences.

Here are some of things you'll get the chance to be involved in
Event Planning

• Ensuring safety is paramount to all activities at Melbourne & Olympic Parks
• Being responsible for the planning event requirements for your allocated events with support from the F&B, Operations and Delivery teams.
• Working with ASX Companies, luxury retailers, leading sporting teams, creative agencies & international promoters.

• Identifying and supporting Food and Beverages elements and customer experience within CENTREPIECE, elevating, and identifying ongoing improvements to exceed expectations.
• Ensuring the delivery of a quality customer (Client and Guest) experience for multiple functions, at events
• Managing the often-competing demands of clients and stakeholders whilst ensuring legislative and safety requirements and standards are maintained

• Work collaboratively with Business Units (Venues) and Support Services (Finance, Workforce etc) to lead and champion operational improvements and strategic changes in the organisation.
• Working with the client to create a seamless customer journey within the venue, balancing client brief and expectations as well as operational and venue requirements.

• Solid and proven track record of planning events within a Convention Centre or large venue
• A well-developed client network within the Convention Centre / Business Events industry with a personal reputation for delivering excellent experiences
• Experience with leading contemporary and innovative event planning
• Proven ability to work with customers and stakeholders to understand needs, plan events and upsell within existing events
• Teamwork and collaboration skills across multiple stakeholder groups to ensure delivery of events
• Exceptional time management, planning, and organisational skills with a positive approach to change
• Knowledge and experience working with Momentus or Ungerboeck Systems International (EBMS) an advantage, or other comprehensive event planning and finance software
• Experience working with external partners in Audio Visual, Rigging, Catering, Cleaning and Security an advantage

• Has an interest in hospitality, encompassing memorable guest experiences, exceptional service delivery, event planning, culinary offerings, and a constant drive to explore and contribute to this dynamic field
• Possesses a background in the culinary and beverage industry

Melbourne & Olympic Park (M&OP) is an iconic, multi-venue precinct with few parallels globally. We showcase Melbourne to the world during the Australian Open and deliver hundreds of entertainment, sporting and community events each year across our world class venues.

At M&OP we are passionate about delivering world class customer experiences every person, every event, every time. How do we do this? By seeking out the best talent to build a high performance, integrated team who are passionate about creating exceptional experiences for our guests. If you'd like to know a little bit more before applying reach out to Taryn Buckley via email at .au

Keen to apply?
Applications are open NOW with interviews commencing asap with suitably qualified candidates.
This role can commence end January or early February for the successful applicant with notice periods taken into consideration.

Melbourne & Olympic Parks is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. For further information on Melbourne & Olympic Parks visit our people page at https://mopt.com.au/about/our-people/
Please note successful applicants will be required to undertake a pre-employment screening. This includes but is not limited to national police check and working with children check. M&OP may withdraw an employment offer in the event of an unsatisfactory screening result.
Please note M&OP operates a direct sourcing model so we ask that agencies do not get in touch regarding this vacancy. M&OP values the privacy of every individual's personal information and is committed to the protection of personal information. Your personal information is handled in accordance with the Privacy and Data Protection Act 2014 (Vic.). Please refer to the M&OP Our People page at https://mopt.com.au/about/our-people/ for more information