AddressPosition Description
· Office duties including filing, monitoring of emails, answering phones, data entry and file organisation.
· Collating of contract documentation.
· Prepare scope of work, Costs Agreement & Authorities.
· Open & close all matters.
· Data entry in TriConvey or other data systems as instructed.
· Adopting processes and assist with developing systems that streamline workflow.
· Prepare State Revenue Office and Land Titles Office documents.
· Preparation and data entry in PEXA.
· Prepare correspondence to the client, agent, other side, mortgagee etc.
· Finalise all files.
· Any other such task as may be reasonably requested.
Qualifications & experience
- High level of computing skills.
- Excellent phone manner.
- Attention to detail.
- Reliable, can do attitude.
Benefits
- We are a small friendly home based office
- Prepared to consider flexible hours
- Ability to work from home once trained and established available
- Flexible work environment
- Transition into a Conveyancing traineeship available for future career growth
Description from Legal Services Award
Characteristics
Employees at this level may work under direct supervision with regular checking, but may take the form of less direct guidance and some autonomy where working in teams is required.
Competency at this level involves the application of knowledge and skill to a limited range of tasks and roles. There is a specified range of contexts where the choice of actions required is clear.
Competencies are used within established routines, methods and procedures that are predictable and within which judgment against established criteria is involved.
An indicative training and vocational educational level for this level is Year 10 standard.
Generic skills
Indicative typical duties and skills at this level
Problem solving
Identify and resolve problems by being able to:
• identify routine problems
• identify and assess options
• implement solutions.
Literacy
• Read and write routine texts.
Numeracy - use numbers in the workplace by being able to:
• operate with numbers to complete routine tasks
• calculate numerical and related information to perform routine tasks
• interpret and present numerical and related information to complete routine tasks.
Core skills
Information handling
To handle mail to facilitate communication by being able to:
• receive and distribute incoming mail
• receive and dispatch outgoing mail
• collate and dispatch documents for bulk mailing.
To handle information to maintain access to and security of records by being able to:
• file documents
• identify and retrieve documents.
Communication
To process information to facilitate communication flow by being able to:
• receive and relay oral messages
• receive and relay written messages.
Enterprise/industry
To apply knowledge of the enterprise/industry to complete routine administrative tasks, by being able to:
• identify key functions and personnel/departments
• apply office procedures.
Technology
To operate a range of office equipment to complete routine tasks by being able to:
• select equipment to be used for tasks
• locate equipment to be used for tasks
• operate equipment.
To access and retrieve computer data using keyboard skills by being able to:
• open files
• retrieve data
• close files
• shut down equipment.
Organisational
To follow established work schedules to achieve designated group/section goals by being able to plan and organise personal daily work routine.
Team
To participate in a team to achieve designated tasks by being able to complete allocated tasks.
Business/financial
To record and prepare financial documentation for cash flow and accounting records by being able to:
• record petty cash transactions
• prepare banking documents
• prepare business source documents.
