Corporate Services Coordinator

Defence SA
Job reference: 582164
Location: 5000 - ADELAIDE
Job status: Long Term Contract
Eligibility: Open to Everyone
Opportunity
An exciting opportunity for an experienced individual to play a key role in supporting the Director Corporate Services across the breadth of Corporate Services functions to ensure the efficient internal operations of Defence SA. This role will utilise your skills and experience in HR, contracts register management, asset management – including ICT as well as some processing of invoices.
This role will report to the Director Corporate Services and work with all staff in the agency to optimise the internal operations to ensure health and wellbeing, WHS and governance requirements are met.
About Us
Defence SA is a key economic development agency within the South Australian Government focussed on defence industry development. The Chief Executive of Defence SA is also the Chief Executive of Veterans SA and the South Australian Space Industry Centre. Collectively, the agency advocates and supports the defence and space industry and veterans within South Australia.
Benefits
Defence SA is a small and agile agency which provides employees with challenging and rewarding work and great opportunities for learning and development and flexibility. The agency is centrally located with a supportive and collaborative culture.
Role Purpose/Context:
The Corporate Services Coordinator works within the Corporate Services team and is responsible for providing a wide range of administrative support to Defence SA including but not limited to:

• Administrative operations management: Coordinating internal HR documentation for contracts, assist with onboarding, monitoring internal HR reporting to improve compliance, and Work Health & Safety (WHS) support.
• Contracts Register management: Inputting and managing data in the contracts register, including responsibility for reporting on PARS.
• ICT asset management: Providing best practice administrative operations and procedures, which support the strategic objectives of Defence SA.
• Organisational development: Coordinating staff Professional Development, internal monitoring of mandatory training and agency returns.

Key selection criteria:

• Proven well developed ability to work under limited direction, either independently or in a team environment and effectively manage high volumes of work, determine priorities to meet deadlines and show initiative in developing new work practices or taking on new tasks.
• Proven ability to cope with pressure and manage competing priorities.
• Proven ability to acquire knowledge and learn relevant new skills in short time frames.
• Proven sound ability to research, access and analyse data and information and report and present findings in a clear and concise manner.
• Demonstrated keyboard skills and exceptional proficiency in the use of personal computers, including word processing, spreadsheet and presentation software such as the Microsoft Office Suite.
• Demonstrated history of meeting deadlines and producing quality work.
• Proven ability to maintain strict confidentiality and to use diplomacy, discretion and tact.
• Ability to sustain high level performance, prioritise and organise work to achieve goals and meet deadlines, including dealing with competing demands.
• Proven ability to communicate clearly, concisely and effectively, both verbally and in writing, with a wide range of stakeholders, including establishing and maintaining networks.
• Proven experience in the compilation of information from across an agency for the preparation of reports, agendas, and discussion papers.
• Experience in the use of Objective or similar electronic records management system.
• Working knowledge of public sector human resource and administrative policies, practices and procedures.
• Knowledge and commitment to the principles and practices of Work Health and Safety (WHS) and ability to show leadership and implement WHS practices and programs.

Our Commitment to Diversity
The South Australian Government is committed to building a flexible, diverse and inclusive culture, planning for and promoting diversity. We welcome and encourage applications from diverse community groups and ages including Aboriginal and Torres Strait Islander, LGBTIQ, people with disabilities, women and other diversity groups.
Special Conditions
This is a contract up to 3 years. The incumbent is required to enter into a performance agreement. Work outside of normal hours may be required.
Desirable Qualifications
Post-secondary or tertiary qualifications in administration, business or HR
Enquiries
Contact: Ilona Horan, Director Corporate Services
Phone: 0402 054 257
Email:
Application requirements
All applications must be submitted online via .
If you are interested in this opportunity, please submit your resume, together with a Covering Letter (no more than two pages) outlining your skills and experience giving consideration to the key selection criteria and the experience and skills listed in the role description. Applicants must include the contact information of at least two referees with one being your immediate supervisor/manager and a completed “Pre-Employment Declaration in the SA Public Sector” form.
Applications close: 28/03/2024 11:45 PM
Attachments:
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Flexibility Statement
The South Australian public sector promotes diversity and flexible ways of working including part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.