AddressCompany description:
About Us
The Department of Transport and Planning oversees key planning, transport and land use policy decisions and management across the State. A life-cycle approach to planning, building, connecting and sustaining communities means our people can come together to; improve services, deliver sustainable projects, focus on customer engagement, streamline regulatory approval pathways, facilitate community consultation and better realise local economic opportunities for more liveable communities across Victoria.
Network Design and Integration is a Group within the Department of Transport and Planning, and is responsible for the delivery of transport priorities through the development, delivery and maintenance of an integrated pipeline of projects, supporting the Major Transport Infrastructure Program, and to plan Victoria's rail network.
People & Business Services is a Group within the Department of Transport and Planning and is responsible for providing business-enabling people and corporate services functions to drive a high-performance culture and to support integrated operations.
Job description:
About the Role
The Departmental Liaison Officer provides high-level support to the Minister, Minister's Office, the Secretary and the Department, acting as a conduit for the efficient channelling of complex information and advice as well as the coordination of Ministerial Briefings, Correspondence, Cabinet Matters and Parliamentary Business.
The Departmental Liaison Officer works with limited supervision and plays a key role in managing and coordinating the administrative and communication requirements and protocols between the Minister's office and the Department, including the monitoring and tracking of departmental responses to ministerial office requests. The position has a key quality assurance role with regards to briefings, correspondence and other documentation, ensuring that they are consistent with applicable protocols and standards.
To access the Position Description, please click here.
Position Outcomes
The DTP is seeking a candidate with in-depth knowledge of departmental structures and protocols, strong organisational and analytical abilities, and adeptness at working independently within set parameters and timelines.
- Facilitate strong working relationships between the Minister's office and the Department and other ministerial offices, as required, by ensuring a smooth flow of information and complex advice.
- Manage and coordinate administrative and communication requirements and protocols between the Minister's office and the Department, including the monitoring and tracking of departmental responses to ministerial office requests.
- Provide final quality assurance for briefings, correspondence and other documentation from the Department including consistency with applicable protocols.
- Assist and advise the Secretary, senior departmental officers and ministerial staff on relevant administrative and other matters, encouraging the Department's responsiveness to the operational requirements of the Minister.
- Contribute to a positive team culture and provide assistance to the broader DLO team and across the Governance and Portfolio Services Branch as required.
- Liaise effectively across the DLO/ BSO network, and with staff at all levels in the group and the Department as a whole
- Provide support across the Governance & Portfolio Services Division as required.
Qualifications and Experience
Desirable
- Knowledge of or familiarity with the Transport and Planning Sector policy environment.
- Experience in the use of Microsoft Office 365 and Government eBriefings system (or similar).
What we offer
- Meaningful work shaping transportation systems and urban planning
- Professional growth and development opportunities
- Collaboration and teamwork with diverse stakeholders
- Impact on the community's quality of life
- Work-life balance initiatives and flexible work arrangements
- Competitive remuneration and benefits packages
- Professional networking opportunities
Culture Value
We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.
This position is only open to applicants with relevant rights to work in Australia.
Applications are only accepted that are submitted via the online portal. Email/manual applications will not be considered.
How to Apply
Click the ‘Apply' button and follow the prompts. Applications should include a resume and a cover letter. Applications close 9:00 PM on Monday 20th of May 2024. For further information about the role please contact Kristy Heaney - Manager Ministerial Services via 0405 042 ***
Preferred applicants will be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Transport and Planning will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g., large print) due to any viewing difficulties or other accessibility requirements.
