Document Controller & Administrative Assistant

About Us
We are a leading provider of marine and subsea services globally, supported by our fleet of 20 modern offshore vessels. With marine, subsea and project logistics expertise, we deliver pioneering blue solutions to support energy and offshore renewables, governments and coastal infrastructure around the world.At MMA Offshore, you will join a diverse, experienced and forward-thinking team of global marine and subsea professionals. Whether onshore or offshore – we empower our team to build an exceptional career amongst our industry’s top professionals and technical experts. Our vibrant culture fosters innovation, collaboration, and personal growth, making us not only a workplace but a place to thrive. Join us in reshaping the future of marine services. We want to transform the way marine services are delivered!What’s in it for you?

• Global collaboration opportunities
• To work on industry-shaping projects
• Flexible career development
• This full-time permanent position is based in our new Perth headquarters overlooking the beautiful Elizabeth Quay.
• Opportunity to work on diverse globally offshore projects.
• A strong company culture.

This Opportunity
We are on the lookout for a motivated Document Controller / Administrative Assistant to join our Subsea Projects & Operations division, reporting to the Engineering Manager.
This is a multifaceted role where you will be responsible for managing all document control functions for the subsea project and operations team (internally and externally), whilst also coordinating / undertaking a variety of general administration tasks to support the operational effectiveness of the Subsea Projects & Operations division.Your day to day may include:

• Implementation of a new Document Management System (DMS), after which you’ll be the go-to technical expert on all matters related to the DMS.
• Management of all document control functions for the Subsea Project and Operations team.
• Maintaining the integrity of the DMS, including project specific and internal document data registers, ensuring they are successful and effective to use.
• Providing quality checks on, and ad-hoc formatting of documents for both project (external) and internal use, ensuring they match MMA document standards and corporate style guides.
• Providing administrative assistance for the compilation of project data, packaged to meet client and internal requirements.
• Assist with production of e-learning courses / videos / training material to support use of document control system and other Subsea service scopes as required.
• Event coordination.

Qualifications and skills:

• Western Australian Certificate of Education or equivalent
• MS Office Suite (Word, Excel, Project, PowerPoint, Visio).

Essential Experience:

• Proficiency with Microsoft Office suite, particularly MS Word and Excel.
• Proficiency with Adobe Acrobat PDF writer.
• Proficiency with text editors such as Textpad and Notepad++
• Proficiency with proprietary document control systems (for instance Pro-Arc, Aconex, SharePoint).
• Microsoft Office Specialist (MOS) certification will be highly regarded.

Desirable Experience:

• Offshore or onshore survey reporting experience.
• Exposure to the oil and gas, or other resource industry.

Key competencies:

• Strong data management skills.
• High level of attention to detail.
• Ability to interpret what is required and actively.
• Strong work ethic.

How to apply
At MMA Offshore, we strive to foster a diverse and inclusive environment that empowers all employees to strive for their full potential. We strongly encourage applications from people of all backgrounds.MMA Offshore supports greater employment opportunities for veterans and is a proud supporter of the Australian Government’s Veterans’ Employment Commitment Program.No agencies please.