Document Management Coordinator

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Document Management Coordinator
Job Summary
Division Name:
PTA Project Delivery
Position No:
Pool Ref 36364
Closing Date:
2024-03-05 5:00 PM
Location:
East Perth
Job Type:
Fixed Term - Full Time
Salary:
Level 5, SOA, $100,589 - $117,334 pa plus 11% superannuation
About the Job
The Public Transport Authority’s (PTA) vision is to be recognised as a leader in providing world-class public transport services and solutions. As a fast-growing economy, Western Australia’s public transport system is recognised as the best in Australia and is one of the most efficient, clean and safe networks in the world. Rail transport is vital for our continued success and growth through our many projects including METRONET to meet the public’s needs and expectations. Moving millions of people needs the skill and commitment of a talented workforce.
The Role
The PTA Project Delivery division seeks an experienced Document Management Coordinator to support the continuous improvement our Project Document Management Systems and processes. The ideal candidate will analyse and resolve issues effectively, meet project delivery targets, while overseeing the coordination of personnel and activities within the Document Control team.
In this role, you will manage document control for major complex infrastructure projects across the Public Transport Authority, ensuring adherence to industry standards and facilitating swift approval and publication processes. A key responsibility involves coordination of complex document control environment across multiple projects, promptly handling document requests while collaborating closely with project directors, managers, and a diverse range of internal and external stakeholders on document control matters.
This position offers the opportunity to work within a dynamic team environment, providing valuable support and guidance on document control issues in a fast-paced setting.
About You
You will be required to supervises a team responsible for coordinating document control delivery. Fostering strong relationships with customers and stakeholders, ensuring effective communication and collaboration will be key to your success. Additionally, the role involves embracing and adapting to changes in the work environment, while providing leadership and guidance to team members navigating these transitions.
We are looking for someone who has:

• A good working knowledge of Cloud-Based EDM Systems
• Experience in fast-paced Project environments
• Familiarity with Ineight Document, Objective and SharePoint will be a benefit.
• Great Communication and Problem-Solving Skills

Don't miss out on this exciting opportunity to become an integral part of our dynamic team! There is one fulltime fixed term appointment for five years with possibility of extension and /or permanency available for immediate start.
Suitable applicants will be placed in a pool for 12 months from which fixed term appointments with possibility of extension and/or permanency will be made. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur for up to 12 months.
The PTA is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Further Information
Please refer to the attached Job Description Form (JDF) for full details about the position, including any special requirements relevant to appointment.
Please contact Ms Andrea Olszewski, Business Manager on 9326 5404 for specific information about the role.
Please note, suitable applicants will be required to undertake a full and comprehensive medical assessment.
For more information about the PTA, please visit .
How to Apply
Applicants are requested to provide the following: * A comprehensive CV and covering letter with two work related referees.

• A completed Integrity and Qualification Consent Form (attached) as all PTA positions are subject to ongoing integrity screening.

Applicants are requested to apply online using the ‘Apply for Job’ button at the top/bottom of the screen. Please note the closing date and time, as no emailed, late or pro forma applications will be accepted.
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About the PTA
The Public Transport Authority of Western Australia (PTA) is responsible for the operation of all bus, train and ferry public transport services in the greater metropolitan area under the Transperth brand. It also operates public transport services in regional centres, operates road coach and rail passenger services to regional area under the Transwa brand, and administers School Bus Services (SBS).