EL1 Executive Officer

About the role: 

The Australian Financial Security Authority (AFSA) is responsible for managing the application of bankruptcy and personal property securities laws through the delivery of high-quality personal insolvency and trustee, regulation and enforcement, and personal property securities services. 

Purpose of the Position: 

The Executive Officer provides high level executive, administrative and coordination services to the National Manager/Executive and division leadership team. The Executive Officer works across AFSA with a range of key stakeholders to prepare internal and external communications and to prioritise activities to support operational, strategic and project deliverables.

Key accountabilities

• Act as the point of contact for the National Manager/Executive and division leadership team to coordinate high level executive and administrative support, including project activities to support the strategic objectives of the division.
• Monitor and assist with managing the resourcing and budget requirements, including allocation and forecasting of resources of the National Manager/Executive and division leadership team to enable and advocate for the forward planning of the division.
• Prepare and co-ordinate the provision of effective communications, quality assurance, and correspondence including parliamentary responses, briefings, executive submissions and reports to ensure the comprehensiveness, accuracy, and timeliness of written information for the National Manager/Executive.
• Supervision and workload management of the Executive Assistant, including the management and delivery of ad hoc and BAU initiatives and provide leadership to other Executive Assistants within AFSA. 
• Works under limited guidance and acts as the National Manager/Executive point of contact, liaise with stakeholders and action requests to coordinate activities and correspondence with some complexity and proactively ensure the division meets its deadlines and accountabilities.
• Monitor and manage administrative activities with strategic, operational and project plans to inform key decision makers and support achievement of divisional objectives.
• Identifies, monitors and reports on emerging issues to the National Manager/Executive to ensure effective resolution/escalation, with minimal risk impact to the division. Responsive to and keep the division’s leadership team informed.
• Plan, develop and implement administrative practices, systems and procedures to optimise efficiency and support the strategic objectives of the division achieving quality outcomes.
• Work as part of a team with Executive Officers and Executive Assistants across AFSA to ensure a coordinated approach to enable the flow of information and work. 

All duties will be performed in accordance with:

• the APS Values, Code of Conduct and Employment Principles.
• WHS obligations, taking responsibility for own health and safety and that of others.
• AFSA’s risk management framework and relevant legislation, including guiding others to identify and mitigate foreseeable risks.

Skills and Capabilities

Transformational leadership

Supports the SES in the development and implementation of Organisational Change Strategies. Effectively communications the nature of the change and implications for the team.

Operates efficiently to achieve business outcomes.

Negotiates priorities, based on urgency and importance of tasks. Creates systems and processes within the team to allocate and optimise resources. Collaborates with other teams within AFSA to leverage cross functional sharing opportunities to avoid duplication.

Drives innovation and continuous improvement 

Demonstrates and encourages flexibility and willingness to text new ways of doing things. Sets up systems and processes to generate and evaluate ideas, and to recognise and reward creativity within the team. Leads reforms at the systems and process level to transform ways of working, for more effective outcomes.

Fosters a Service culture 

Demonstrates and models genuine care, empathy, and concern for the needs of clients, colleagues and stakeholders and reflects this in the language they use. Demonstrates a holistic approach to their work and the work of AFSA, understanding client touch points across the service AFSA deliveries.

Communicates Simply and Clearly

Explains complex situations or ideas in a simple way. Understands the audience profile and adapts messages to resonate with them. Requests and responds to questions and queries in a timely way. 

Engages People to Develops Productive Working Relationships

Establishes communication processes to ensure all relevant people are kept up to date. Probes and asks questions to clarify understanding. Handles conflict professionally and in a way that leads to mutually beneficial outcomes. 

Qualifications, accreditations and experience

• Demonstrated experience in a senior administrative capacity with a strong attention to detail and excellent problem-solving skills. 
• Excellent oral and written communication skills, stakeholder engagement skills and the ability to support colleagues working across tasks to manage competing priorities. 
• High levels of professionalism, personal integrity and confidentiality. 
• Proficient IT skills in the Microsoft Office suite (Word, Excel, Teams, SharePoint and Outlook) and an ability to learn other software specific to the role:

o CTM travel booking system.

o Finance One financial management system, and 

o Records Management system.

Why AFSA?

You will enjoy excellent conditions including:

• generous superannuation (15.4%).
• hybrid working environment. 
• a modern work environment.

We are a workplace committed to providing an environment that values diversity and supports staff to reach their full potential. 

We encourage applications from Indigenous Australians, people from culturally diverse backgrounds and people with disabilities. 

At AFSA we encourage every employee to balance their family commitments and personal interests with flexible working options.

Eligibility:

Please note that this opportunity is open only to Australian Citizens.

The successful applicant must have or be willing to undergo and maintain a security clearance to the level of Baseline Vetting as a condition of employment.

To satisfy character requirements all AFSA employees must undergo a police records check.

Where a person has received a redundancy benefit from APS agency employment and their corresponding redundancy benefit period has not expired, they may be ineligible for employment.

How to apply? 

The closing date for this position is 11:59PM AEST, Sunday 21 April 2024.

Applications for this vacancy are submitted online through the AFSA careers portal.

If accessing the AFSA careers portal for the first time you will need to register. You will receive a confirmation email with a link to confirm your registration. Make sure to check your Junk folder if you don't see this email in your Inbox. Please note that the registration process only needs to be completed one.

• Once you have confirmed your registration, to complete your application, you need to:
• Click the 'Apply' button below which will open the AFSA careers portal.
• Provide evidence in the education/qualifications section of your application, if applicable  
• Complete a short questionnaire (mandatory).
• Attach your resume and statement of claims (cover letter 1-pages) addressing the skills and capabilities and required qualifications, accreditations, and experience outlined in the position description (mandatory)
• Provide the full name, employer, and contact details of at least two referees, one of which must be your current or most recent manager.
• Ensure that all mandatory fields (marked with a red banner) are completed.

Applicants who fail to provide the above requested information, will not be assessed by the selection panel.