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Form of workAt Thales, we know technology has the ability to make our world more secure, sustainable, and inclusive – and that it’s all driven by human intelligence.
Because it takes human intelligence to build and power the systems and solutions that people depend on every day. So we stay curious and make space for diverse points of view. We share what we know and we challenge what’s possible.
From manufacturing and engineering to cybersecurity and space, we’re driving progress in some of the world’s most important industries – and working together to build a future we can all trust.
About the Role: Executive Assistant
As an Executive Assistant, you'll play a pivotal role in providing top-tier administrative support within a dynamic environment. You'll directly support the Vice President, overseeing both Above Water Systems (AWS) team and office administration. We're looking for a proactive individual with keen attention to detail and outstanding communication skills. Your ability to think outside the box, foster relationships, and offer innovative solutions will be crucial.
This role is full-time and will be based in William Street, Sydney.
Key Responsibilities:
Efficiently manage and organize VPs' executive diaries, prioritizing commitments.
Coordinate diary management and task prioritization for AWS team members.
Produce precise and timely documents, including presentations, reports, and meeting minutes, with diligent follow-up.
Liaise professionally with senior executives, partners, vendors, and customers.
Arrange domestic & international travel, meetings and events, handling logistics like catering and venue bookings.
Ensure prompt management of expenses and financial documentation.
Experience, Skills & Qualifications:
Qualifications in Business Administration or similar
Demonstrated experience in an Executive Assistant role within a fast-paced corporate environment.
Advanced proficiency in Microsoft Office & excellent verbal & written communication skills
Superior organizational abilities and meticulous attention to detail.
Ability to maintain confidentiality and handle sensitive information securely.
Eligibility to obtain a Defence Baseline Clearance.
Benefits @ Thales
Competitive remuneration + Super
ThalesFlex – Hybrid work environment
Fitness Passport Discount – Access to a network of Gyms across AUS.
Employee discounts with a number of affiliates (Travel, Car hire, Tech, Medical Insurance)
Modernised Paid Parental Leave
Veterans Leave
Novated Lease options
Personal & professional training development opportunities
Good to Know
You’ll get an email acknowledgement after you’ve applied, Thales strives to provide a personalised experience for all suitable applicants.
For more information on Thales visit us @ThalesCareers on Instagram. #LI-SG1
It’s easy to dismiss the perfect opportunity if you don’t see yourself as the perfect fit. If this role feels right – no matter your background or personal circumstances – please introduce yourself or join our community. We’re committed to supporting a diverse workplace, and that starts here.
We’re proud to be endorsed by WORK180 as an Employer for All Women, but we know there’s always more we can do. We’ll continue to foster industry partnerships, employee resource groups (ERGs) and development opportunities to make Thales a genuinely equitable employer, for everyone.
Read more about our WORK180 endorsement.
