Executive Assistant

About us…

Since 1992, Device Technologies has been dedicated to improving patients’ lives through leading edge technology and services, supplying hospitals and healthcare professionals with high-calibre medical solutions from around the world. Over 30 years, Device Technologies has developed a reputation for the quality, dedicated service and ongoing support provided by our people. With HQ in Sydney, the company continues to grow, representing over 200 trusted brands, and employing over 1000 highly skilled staff located across Australia, New Zealand and Asia.

Geared towards optimal performance, our culture is built on empowering our people to achieve their goals, aligning with wider business objectives. We focus on productivity, continuous improvement, career development and leadership nurturing to foster a superior workforce.

The opportunity…

We are looking for an Executive Assistant based in our Belrose office, reporting directly to the Senior Executive Assistant. We seek an individual capable of operating independently within a dynamic, rapidly evolving organization to offer administrative support to the executive team, specifically focusing on the Directors of Sales (Surgical & Hospital, Healthcare) and the Director of Marketing & Digital.

The role entails managing confidential data, managing conflicting deadlines and priorities, working efficiently with meticulous attention to detail, and anticipating the needs of the executive team.

Key Responsibilities:

• Complex diary management across multiple diaries
• Travel organisation (flights, travel, car, accommodation) both domestic and internationally
• Expense processing in Promaster
• Purchase order raising and processing in SAP
• Coordinating legal document signing and delivery
• Arranging meetings, catering and ensure meeting rooms are set for purpose
• Presentation support – document preparation, compilation, proofreading, printing, binding
• Meeting minutes/action items as required
• Collation of monthly reports
• Anticipate executive requirements to ensure effective leverage of their time
• General business for the Executive Team as required

About you...

At Device Technologies, we succeed through our commitment to four key values:

Delivering Innovation – We encourage and reward fresh ideas and are committed to supporting our people to make change.

Seeking Collaboration – We support each other in our combined mission to help others achieve their goals.

Taking Ownership – We believe in equipping our people to take responsibility and accountability in their roles and trust them to get the job done.

Practising Good Business – Our success is built on a mix of intuition and experience and we foster an environment where all voices are heard and nobody is afraid to make mistakes.

Our ideal candidate for this role aligns with these values.

Experience required:

 Essential

• Proficient in MS Office - Word, PowerPoint, Excel
• Exceptional time and deadline management skills
• Highly developed administrative and communication skills
• Ability to handle issues of great sensitivity and commercial confidentiality
• Professional manner under pressure

Desirable

• 3-5 years’ experience as an administrative assistant
• Experience with SAP system

Interested?

To apply for this opportunity, please click on the 'apply' button to be redirected to our candidate application portal.   

At Device Technologies we are motivated by the opportunity our equipment provides to change people’s lives. We have a clear vision to ensure all our people feel valued and respected, can be themselves and can flourish as contributors to the success of our business.

Our promise is all qualified applicants will receive consideration for employment without regard to diversity of race, gender, sexual orientation, religion, ethnicity, disability, age and all the other wonderful characteristics that make us different.

Please note: Device Technologies will undertake pre-employment checks via Sterling RISQ for the successful candidate to ensure that Device Technologies is meeting legislative obligations and the information a candidate provides is accurate. For all roles, an offer of employment will be subject to the following pre-employment checks: identity check, reference checks, right to work in location (checks for visa holders), police integrity. By proceeding and applying for the role, you acknowledge our hiring process and agree to undertake the required pre-employment checks if successful.

It is also a mandatory requirement for certain roles within our organisation, where the successful applicant may be required to present certifications and/or vaccinations status as per role requirements.  Evidence of certificates or vaccination status will be requested during the interview process by management to qualify fit for role and prior to any offer.