AddressBased at our Geelong, Waurn Ponds Campus
Full-time and Fixed term until December 2025
HEW 6 $89,012 - $96,126 + 17% Superannuation (pro rata, part time)
Who are we?
Deakin is a cutting-edge public university in Victoria, revolutionising education with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and our dynamic online Campus. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.
As an Executive Assistant, you will:
Manage the Dean of Medicine’s office to ensure effective administrative processes and procedures and systems, which support the School’s operational requirements and evolve with the changing needs of the growing School
Manage and assist with events as requested by the School Manager / Dean of Medicine, including visits, events, VIP visits and other school functions as required
Manage communications within the University and with government departments, peak medical bodies, other medical schools, other stakeholders and members of parliament, assigning appropriate priority to ensure timely decisions
Provide high level executive support to the Dean of Medicine including management of the Dean of Medicine’s diary (meetings, teaching duties, functions, clinical commitments and professional development activities) and drafting of correspondence on behalf of the Dean of Medicine
Provide high quality secretariat support to the School including preparation and distribution of agendas and attachments, attendance at meetings, minutes and implementation of agreed resolutions
To be successful, you’ll have:
Experience in administration and related activities in a large organisation with complex administrative structures, policies and procedures
Experience in operating in a high-pressure diverse environment, involving face to face, phone and written issue
Project or Events management experience
Calendar management
Here's how to apply:
Please submit your updated resume and a short cover letter outlining your skills and experience.
For a confidential discussion regarding this role, please contact Sarah Tomlinson (School Manager) at ***************@deakin.edu.au
For a copy of the position description, please see below:
Applications for this position close on Wednesday 5th of June.
Are You Ready?
Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.
We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.
We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.
