AddressJob no: 0034223
Location: Parkville
Role type: Full-time; Fixed-term until 31 December 2024
Faculty: Faculty of Science
Department/School: Office of the Dean
Salary: UOM Level 6– $96,459 – $104,413 p.a. plus 17% super
- Provide executive support to the Faculty Executive Director, including diary management, correspondence handling, and stakeholder coordination.
- Opportunity to work in a pivotal role, providing high-level support to senior faculty members while contributing to a dynamic administrative team environment.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
The Executive Assistant supports the Faculty Executive Director with diary management, correspondence, and travel arrangements. They also assist other Faculty Executive members and contribute to the professional services team, requiring high discretion, professionalism, and a proactive approach.
Your responsibilities will include:
- Proactive diary management for the FED, including the coordination of appointments and meetings, room bookings and catering, demonstrating sound judgement on prioritisation. This will also involve the coordination and organisation of travel.
- Provide exceptional administrative support to ensure the effective and orderly day-to-day running of the Office.
- Liaise extensively and assist to build relationships, on behalf of the Office of the Dean with other parts of the University and with external bodies.
- Maintain a sound knowledge of current University Policy and Procedures, and reliably follow these or provide compliant advice to others.
Who We Are Looking For
You will possess excellent interpersonal skills for liaising with individuals at all levels and strong organisational abilities to manage workflow and meet deadlines. Additionally, you will have effective communication skills, flexibility, and self-motivation.
You will also have:
- Previous experience as an Executive and/or Administrative Assistant to a senior executive managing a range of secretariat support tasks including diary, contacts and email organisation, overseas travel, and events.
- Demonstrated ability to prepare briefing notes, answer correspondence, prepare agendas and minutes with a high degree of accuracy.
- Demonstrated ability to exercise judgement, discretion, confidentiality, and initiative at all times and to work autonomously.
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – “The Faculty of Science“
We have more than 150 years of experience in pioneering scientific thinking and analysis, leading to outstanding teaching and learning and offer a curriculum based on highly relevant research. We aim to train students with the knowledge and intellectual flexibility to drive the industries of tomorrow and lead across all levels of society.
We offer a range of undergraduate, honours, graduate and research degrees, enrolling more than 11,500 undergraduate and 3,750 graduate students.
We are dedicated to delivering leading transformative educational outcomes, underpinned by research, and an inclusive and inspiring student experience.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria
If you have any questions regarding the recruitment process, please feel free to contact Oliver Bukasa via email at **********@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
