Executive Assistant & Board Administrator

A reputable global FMCG organisation is seeking an experienced Executive Assistant to join their friendly and flexible team environment!

The Position
An exceptional opportunity has become available for an experienced Executive Assistant to support the General Council and administrative support to the Company Secretarial function and Board of Directors.
This role is working with a highly reputable global and ASX listed organisation that is headquartered in Melbourne CBD. The position gives you the opportunity to work in a values-driven organisation who prides themselves on having fun, being courageous and working as a team. You will provide strategic support and operational assistance across a range of sensitive and confidential issues supporting a progressive Executives.
Your ability to coordinate and manage varying expectations and daily workflows will be highly attractive for this position.
Key Responsibilities
Reporting to and supporting the General Council and Company Secretary this position is an integral role in the organisation. It requires a highly organised and skilled Executive Assistant who can provide an exceptional level of coordination and support!
Your key responsibilities will include, however are not limited to:

• Providing high level executive and administrative support in the form of managing diary appointments, scheduling and arranging meetings, coordinating travel arrangements and scheduling and supporting meetings to facilitate effective business operations.
• Coordinating meetings with other leaders, including monitoring actions arising from these meetings, taking minutes and creating agendas and papers.
• Drafting, preparing and coordinating communication including correspondence, submissions, reports and presentations and registering and monitoring all correspondence to ensure a prompt and accurate response.
• Support for the end to end Board process, including preparing shell Board and Committee agendas, assisting in the timely preparation, collation and circulation of Board and Committee papers, preparing template minutes, maintaining and filing records of minutes and Board meetings.
• Manage the annual Board calendar including coordinating meetings.
• Follow up on actions and information required by Company Secretarial function.
• Arrange logistics and planning support for Board and shareholder meetings and Board related events.

Skills & Experience
As the suitable candidate for this position, you will hold prior relevant and recent experience as an Executive Assistant supporting C-Suite Executives within an ASX listed or global organisation.
In addition, you will also:

• Extensive experience in interacting with multiple stakeholders
• Adaptive communication style to ensure an open, professional and friendly manner to all levels within the organisation
• Flexible work approach to meet the varying demands of an ever-changing and fast-moving environment
• Ability to professionally manage scheduling conflicts and recommend appropriate solutions
• High computer literacy in all Microsoft office applications (Word, Outlook, Excel, PowerPoint)

The Client

Sharp & Carter are proud to partner with a reputable organisation to appoint an Executive Assistant to the General Council and Board Administrator. This role is a true business partner position where you will have the opportunity to work with an established and high performing leadership team.
This is an excellent opportunity to commence with the business that has strong employee tenure, attractive company values and a welcoming environment, ensuring you will have a successful and rewarding career with the organisation.
How to Apply

Sharp & Carter often have a range of positions available that may not yet be advertised. If you feel this opportunity is interesting yet not quite right, then we recommend still putting in an application or sending your CV directly to the email address below. That way we can contact you to find out more about your career goals and aspirations, and we will ensure you stay updated and aware of exciting new vacancies in the market.
For more information about this opportunity, please call Bridgette Meaden for a confidential discussion on the details below.
Bridgette Meaden
bmeaden@sharpandcarter.com.au
0484 381 458