AddressThe Executive Assistant role will have the overall responsibility for professional and confidential administration support to the Principal Team. It is expected that they will provide a high level of customer service and logistical support in the preparation of all materials and documentation required by the Principal ensuring DET guidelines and policy are referenced and adhered to in all operations.
o Provide administrative support to the school including the preparation of correspondence, reports, memoranda, notices, routine letters, and invitations on behalf of the school
o Assist in the preparation of reports and presentations including proofing and editing
o Prepare research and/or gather relevant data on specific directed topics to enable the principal to respond to issues and/or write reports
o Compile agendas, assemble papers for meetings, and distribute to members
o Act as minute secretary for Executive Team and LCC meetings as directed by the Principal
o Assist with the planning and organising of school events
o Manage the Principal¿s calendar of appointments, keeping the Principal well informed of upcoming commitments and responsibilities
o Provide HR administrative support to the Principal with Time in Lieu process, Annual Staff Leave Application Process and recruitment of replacement staff via DE ROL
o Provide Governance administrative support in relation to DE Policies/School Review and Data accountability
o General document management as per DE file retention guidelines i.e. Projects
In consultation with the Business Manager/Finance Manager, the successful applicant will have an excellent understanding of financial practices and internal controls across a number of areas which may include Student Resource Package (SRP), and be able to provide assistance, as required, on the day to day operations of the School accounts including procurement, taxation requirements, monthly Business Activity Statements, CASES 21 bank reconciliations, FBT reporting, accounts receivable and accounts payable and sundry debtors by ensuring that any financial functions of the school are effectively accounted for by using Best Practice according to Treasury regulation.
General finance tasks would include accounts receivable and accounts payable and school asset administration utilising Cases21 and Compass/CompassPay software.
