Executive Assistant To Ceo

About Northern Schools Early Years Cluster 

The Northern Schools Early Years Cluster (NSEYC) is an Years Management group that supports 16 Early Childhood services, 14 of which are co-located on school sites. We are proud to have been awardedin two categories in the 2023 Department of Education’s Victorian Early Years Awards.The Ministers award for our Continuity of Early Learning recognised theNSEYC Kindergarten to Year 6 (K-6) model that supports collaboration between early childhood services and primary schools at every level and provides continuity of learning for children and families as they transition from kindergarten to school. The second award, Improving Access and Participation in Early Learning, recognized NSEYC's commitment to improving access and participation for disadvantaged families and children by fast-tracking 15 hours of funded 3-year-old kindergarten. We   provide 15 hours of funded kindergarten at all of our  services for 3 and 4  years old's.  Our purpose is to “Love a Life of Learning and Living,” and we aim to set the highest standard of early years education in partnership with local schools and the community. We are committed to maximising outcomes for children in the early years, encouraging opportunities for families to be involved in their child’s early education and promoting professional career support, development and well-being for our educators. 

The Opportunity:

We are seeking an Executive Assistant to supportthe smooth operation of the CEO office in a dynamic and rapidly growing NFP organisation. The position provides high-level executive  and administrative support to the CEO and board of Directors. 

Reporting directly to the CEO,  the role involves confidential, high-level information as well as engagement with members of local and State government, the NSEYC Board, Executive Principals group and a broad base of community stakeholders. 

About You:

The ideal individual will require professionalism, flexibility, interpersonal skills, energy, and attention to detail. Have strong written and verbal communication, administrative, and organisational skills.  A ‘can-do’ attitude is a must.

Key Responsibilities of the Role:

• Providing high-level administrative support to the CEO, including managing calendars, scheduling meetings, and travel arrangements.
• Preparing reports, presentations, and correspondence on behalf of the CEO.
• Maintaining records and files, ensuring that all documents and correspondence are accurate and error-free.
• Assisting with project management, including planning, monitoring, and reporting on progress.
• Coordinating and communicating with internal and external stakeholders.
• Conducting research and providing support for various projects and initiatives.

Qualifications and Experience:

• At least 4 years of experience providing high-level administrative support to senior executives.
• Tertiary Qualifications in Business Administration, Communications, or a related field.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Proficient in Microsoft Office Suite and other relevant software.
• Excellent problem-solving skills and attention to detail.
• Proven adaptability and flexibility to changing work situations, priorities, and deadlines.
• Experience working for NFP and/or early years not necessary however will be an advantage

We offer a competitive salary and a dynamic and supportive work environment. If you are a highly organized, proactive, and reliable Executive Assistant, we invite you to apply for this exciting opportunity.

The Northern Schools Early Years Cluster is a child safe organisation and an equal opportunity employer. We welcome applicants from diverse backgrounds, including Aboriginal Torres Strait Islander peoples.

To apply for this position, click on the “Apply Now” button on Seek or alternatively email your resume and a cover letter addressing the key selection criteria to Gaganpreet Sandhu, People and Culture Manager at *********@nseyc.org.au.  

For further information or to obtain a copy of the position description, please call (03) 9306 1***.