Address About us
The Supreme Court of Victoria is the highest court in Victoria and comprises the Court of Appeal and the Trial Division. The Court deals with major criminal and civil matters, plus appeals against decisions of lower courts.The Supreme Court of Victoria recognises that its people are integral to its ability to meet and exceed community expectations and to achieve its goal of being an outstanding superior court. We continually strive to create a high-performance workplace that is characterized by creativity, innovation, flexibility and quality delivery.
About the role
The Executive Assistant is responsible for the provision of high level, confidential, executive, administrative and project support to the Director, Registry Services.
The Executive Assistant to the Director, Registry Services is a critical role in the Director's office, supporting the Director in the coordination of the portfolio operations and strategic work program, playing a key role in ensuring the efficient effective and collaborative operations of the Director's office.
The successful applicant will:
Provide high quality, confidential secretarial and administrative support to the Director, Registry Services, including but not limited to extensive diary, email inbox and meeting coordination, stakeholder liaison, management and preparation of correspondence that may be complex, maintenance of administrative support systems and procedures.
Manage incoming queries with limited direction including providing timely and accurate advice and taking follow up actions as required such as correctly redirecting incoming queries as required.
Identify and respond to opportunities to improve the efficiency and effectiveness of office processes and information systems for records management and work collegiately with peers across the court to maintain high standards of office administration.
Develop professional and collaborative relationships with peer and senior internal and external stakeholders, with a focus on understanding stakeholder needs and issues, and working towards their resolution.
Provide high quality administrative/project support for workshops, staff meetings, events and in-house communications as required, including the coordination and distribution of meeting papers and the preparation of meeting agendas and minutes.
About you
The qualifications/technical expertise required for the role are:
Demonstrated experience and record of achievement in providing high level confidential support to an Executive Officer, Director, or Senior Manager.
Advanced use of Microsoft packages including Word, Excel, PowerPoint, Office 365, Visio and collaboration software. Project management experience would also be an advantage.
A relevant qualification or equivalent experience in an operational office environment is desirable as is a working knowledge of the operation of courts.
Further information regarding the role can be found in the attached Position Description.
How to apply
To apply, please click the ‘Apply Now' button, ensuring you include the following documents in your application:
resume
a short cover letter
For further information on the position, please see the attached position description.
Other Information:
Court Services Victoria (CSV) is the employer of staff at all Victorian courts and tribunals, the Judicial College of Victoria, and the Judicial Commission of Victoria. CSV offers a wide range of legal and non-legal career options as well as attractive employee benefits.
