Executive Services Officer

The Office of the Secretary (OTS) provides high level strategic advice on corporate governance, parliamentary and public administration matters as well as support services to the Portfolio Ministers and the Secretary. 

The Governance, Executive and Ministerial Services (GEMS) team provides advice and support to the Department of Health Portfolio Minster(s), the Secretary of the Department of Health (DoH) and Senior Management. We are focused on supporting the Department’s improved provision of quality health care services to the people of Tasmania.

GEMS ensures the efficient and effective management of critical documents to and through the Executive, the Secretary and the Minister. We are responsible for: running and keeping current key corporate governance functions; coordinating the development of material for and liaison with Parliament; supporting public administration and the provision of administrative support to the SES, the Secretary and the Office of the Minister.

The Role:

• Facilitate the timely, efficient and effective flow of quality information and documentation to and from the Secretary’s office, to and from portfolio Ministers’ offices, and within Department of Health (DoH). Operate and maintain electronic information and document tracking and reference systems and produce regular reports to track compliance with set timeframes and procedures.
• Coordinate the key DoH Corporate Governance Committees in line with the accountabilities framework to ensure delivery of the corporate governance committee arrangements.
• Conduct research, investigation and analysis, either individually or in conjunction with more senior staff, into issues and provide solutions, develop proposals and put forward recommendations. Prepare information such as reports, submissions, briefing notes, letters and minutes.
• Contribute to the development, continual improvement and enhancement of Departmental business systems, business processes and guidelines (such as the Workflow Information Tracking System, Strategic Document Management System, risk management systems and Corporate Templates) to meet the standards and protocols of Government, the Secretary and the Ministers.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

We value and leverage the skills and experience of the members of our team, and actively support each other and our agency colleagues to achieve outcomes for the Department, the Secretary, the Minister(s) and the people of Tasmania. To that end, we challenge ourselves and our colleagues to:

• Continually improve our processes
• Strive towards best practice
• Apply strategic and agency-wide perspectives
• Focus on finding long-term solutions.

 We are adaptable, flexible and take change in our stride while approaching our work with a positive and constructive attitude. We believe in the value of the work we do and the ability of our team to deliver.

Details of Appointment

Permanent full time day worker position working 76 hours per fortnight, commencing as soon as possible.

*notwithstanding hours may be negotiated with the successful applicant

• Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time and part time vacancies.

Salary: $79,529 - $91,517 per annum. Our Employer 11% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022

Eligibility:

The Head of the State Service has determined that the person nominated for this job is to satisfy a pre‑employment check before taking up the appointment, on promotion or transfer. The following checks are to be conducted:

1. Conviction checks in the following areas:

1. crimes of violence
2. sex related offences
3. serious drug offences
4. crimes involving dishonesty

1. Identification check
2. Disciplinary action in previous employment check.

How to Apply

Apply Online.  Please click the "Apply" button on this screen.  This ensures important questions about you are answered. 

You will be prompted to complete a 1-2 page application outlining your experience, skills and knowledge as they relate to the attached Statement of Duties.

Please note:

• We do not require a separate statement addressing the selection criteria.
• All attachments must be in Microsoft Word or PDF format.
• Referee details are submitted as part of the online application so make sure you have the contact details of two referees before applying.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Applicant Guide, Statement of Duties, prior to applying for an overview of the duties, program, selection process and selection criteria.

Statement of Duties

•  Generic Executive Services Officer Band 4 (July 2023) CSU.pdf
•  Generic Executive Services Officer Band 4 (July 2023) CSU.docx

Applicant Guide

• Department of Health - Applicant Guide June 22.pdf
• Department of Health - Applicant Guide June 22.docx

For more information 

Jessica Jordan-Hoverman

Phone: (03) 6166 3***
Position: Manager Ministerial and Executive Services
E-mail: ***************@health.tas.gov.au

Important information

The email account you provide when submitting job applications will be used in correspondence to you.  It is important that this is kept up to date and monitored regularly.

To update your email address (or contact number), log in to www.jobs.tas.gov.au and look for “Existing applicant login” where you can update your details

The Department of Health values workforce diversity and recognises the value each person offers which is shaped by their unique characteristics, background, experiences, knowledge, skills, values and perspectives.