Facilities Coordinator

Facilities Coordinator
$480p/d + super
6 Month Contract
Sydney CBD

As the Facilities Coordinator, you will act as the central point of contact and liaison officer, supporting our clients Operations activities at premises appointed for our centralise counting centre operations required for major election events, ensuring sites are safe, accessible, operational and fit-for-purpose.

It includes and not limited to, facilities maintenance (preventative and other) triage and resolution of issues, management of contractors, registers, liaison with Site Managers, Venue Lead, the hire venue management team and to embed better practice by contributing to intellectual property and improved compliance outcomes and driving value for money.

Key accountabilities

• Monitor preventative maintenance services within the facilities in line with Hire Agreement requirements.
• Liaising with Site Managers to ensure facilities/premises are functional and any issues are resolved promptly as possible.
• Triage all incidents and issues arising as they relate to on premise facilities ensuring the right parties are engaged and issues are resolved timely and effectively
• Monitor, maintain and report additional onsite operational expenses, service requests and/or change of scope requirements to support the Venue Lead and relevant Project Managers on budget monetary management.
• Consult the Venue Lead on all Licence Agreement queries; inclusions/exclusions, Terms & Conditions, change of scope & budget impacts, and any potential alterations to the agreement including Addendums.
• Maintain an incident log recording details of the issues, the resolution, those involved, the cost, approvals etc. which will help inform future elections with regards to facilities
• Contribute to intellectual property such as the Facilities Management Plan, Services Register and scenario planning documentation
• Specific activities and responsibilities:
• Manage site management requirements of the hired facilities including buildings, outdoor areas, and vehicle movements.
• Monitor electrical, hydraulic, structural infrastructure as per tenant hire agreement requirements
• Monitoring cleaning site services, quality control and schedules
• Management and reporting on charges in alignment of service agreements/contracts
• Conduct Contractor management meetings as needed and document meeting minutes
• Maintain list of contact details for team members
• Create draft correspondence as required for communications purposes to operational changes or requirements throughout the active occupancy term.
• We provide a safe working environment and foster an organisational safety culture that actively supports and is consistent with the work health and safety systems and processes. We actively contribute to agency-wide safety initiatives and plans.

• Building effective working relationship with a diverse range of internal and external stakeholders to understand and meet their needs.
• Effectively managing supplier contractual relationships to deliver business critical, supplies and services whilst operating within budgetary, time and operational constraints.
• Managing workload fluctuations and deadlines.
• Assisting Operational Site Managers in ensuring a secure chain of custody for the handling of ballot papers, upon which the success of an election event depends.