AddressFacilities & Services Coordinator
About Us
At Alfa Laval, we always go the extra mile to overcome the toughest challenges. Our driving force is to accelerate success for our customers, people and planet.
We make it happen by having dedicated people with a curious mind. Curiosity is the spark behind great ideas. And great ideas drive progress.
As a member of our team, you thrive in an open inclusive workplace, based on diversity with a sense of belonging.
What You Can Expect
You can expect a working environment that is dynamic, collaborative, innovative and offers incredible scope: succeed here and you can go anywhere.
Our culture is secure and supportive and offers ever-evolving opportunity: people stay with us because they can choose many ways in which to grow and develop. Whether in terms of skills and knowledge, career path or location, you can grow where you are or anywhere in the world.
About The Job
The Facilities & Service Coordinator role is essential for ensuring smooth operations in both facility management and administrative tasks, across Australia and New Zealand. Responsible for maintaining safe and productive facilities, managing vendors, and providing administrative support, this position plays a key role in optimizing resources and enhancing organizational efficiency.
As a long established, world leading company with even bigger ambitions, we strive to realize the potential we still have to achieve, innovating responsibly and sustainably along the way. So, you’ll also play an active role in problem resolution, and apply our core ALPS priorities to every project: safety, quality, delivery and cost.
This role is based in our Huntingwood, Sydney office.
Key Tasks
- Develop and implement plans for preventative maintenance of buildings and grounds.
- Coordinate office maintenance services and repairs for all sites.
- Supervise cleaning services to ensure cleanliness and sanitation across properties.
- Conduct site inspections and reporting functions.
- Coordinate repairs and renovations with contractors and internal staff.
- Monitor facility budget and initiate cost-saving measures.
- Conduct contract management and utility reviews to minimize costs.
- Prepare reports and analyse supplier spend and performance.
- Monitor outdoor activities, including waste removal and recycling programs.
- Handle admin related purchase orders and coding of supplier invoices.
- Provide general administrative support within Shared Services.
- Manage security and access control.
- Replenish office and kitchen supplies as needed.
- Act as data steward and provide master data admin support.
- Maintain close working relationships with internal and external stakeholders, including site managers.
- Track and report on key facility metrics.
- Stay updated on industry best practices and emerging technologies.
- Other ad hoc duties as required.
About You
Are you a seasoned professional with a proven track record of success in Facilities & admin coordination? Do you thrive in fast-paced environments, effortlessly managing multiple responsibilities while delivering exceptional customer service? If you're an adept communicator, highly organised, and approachable, we want to hear from you.
We are seeking a candidate who excels both as a team player and as an independent contributor. Your enthusiasm and self-motivation, combined with a solid administrative background, make you an ideal fit for our team. Your attention to detail ensures accuracy, and your ability to meet deadlines is unmatched. You possess excellent self-organizational skills, allowing you to prioritize tasks effectively and manage your workload efficiently.
Just like us, you’re also ambitious, goal driven, deadline-focused and eager to surpass expectations.
We always look for both experience and potential, so if you think you have what it takes to join us and are curious to find out more, apply…
What You Know
We require candidates with proven experience in managing multiple site facilities with a flair of admin coordination. Your expertise in facilities management and providing administrative support to diverse teams is invaluable. Proficiency in essential IT tools such as Word, Excel, and Office 365 is second nature to you. If you have a demonstrated track record in facilities management or related positions and are an effective communicator, we encourage you to apply.
