Finance Officer - Accounts Receivable

• Seeking a Finance Officer, specialising in Accounts Receivable 
• Permanent full-time role  
• Become an integral member of the Finance team 

About the Role 

Reporting to the Head of Finance, the Finance Officer - Accounts Receivable is an integral part of the Finance team that oversees the financial operations of the Whole School and the CGS Foundation. The Finance Officer - Accounts Receivable will primarily be responsible for the billing and receivables of all School fees into the School and liaising with all School Debtors.  

As a member of the Whole School Finance team, the key responsibilities of this role include but are not limited to: 

• Accurately receipt into the School’s accounting program 
• Maintain and accurately execute the direct debit facility 
• Process the quarterly billing for tuition fees (or monthly billing) and extra charges 
• Back up for the processing of the fortnightly billing of CGS Care charges 
• Month-end reporting and reconciliations 
• Liaise with Admissions regarding accuracy of Student Movement information 
• Liaise with the Business Office regarding Scholarship and Concession holder accuracy of information  
• Assist with staff enquiries regarding timely management of charge sheets 
• Build strong working relationships with families and manage outstanding debts  
• Document and manage the outstanding debtor policy and procedures including annual review 
• Generate overdue notices to outstanding debtors  
• Document and maintain accurate database communication and correspondence records with debtors 
• Maintain accurate records and reports in relation to Accounts Receivable ledger 
• Liaise with Auditors during the interim and year-end process and lawyers for delinquent payers 
• Provide information when required to allow accurate reporting and budgeting  
• Assist in the preparation and submission of Commonwealth and Territory data for student census, student attendance and student address collection reports 
• Work with the Admissions Department to ensure accurate data is used to set-up accounts for all new families to the School 
• Annual update of Fee Schedule, Pre-Payment Policy, Fee Policy and Direct Debit agreements 
• Assist with receipting and reconciliation of all Kindergarten deposits as required 
• Annual set-up of all School Scholarship Fees schedules (including Indigenous Scholarships), Staff Discount Fee payments, including any Pre-payments and Direct Debit agreements 
• Triage Fees inbox enquiries and assist with email and phone enquiries 
• Assist the Finance Officer with any other debtor related processes as required 
• Assist and manage other Finance Department functions if other team members are absent as directed and required 
• Other Accounts Receivable tasks and general administrative tasks as required 

About You 

You are dedicated, passionate and possess the following: 

• Excellent technological literacy across a range of applications 
• A relevant tertiary degree or qualification 
• High level of attention to detail  
• Experience in a similar role 
• The ability to work collaboratively with other members of staff 
• Administrative and organisational skills 
• Communication and interpersonal skills 

All team members at CGS are required to have: 

• Appropriate qualifications 
• A valid ACT Working with Vulnerable People Card 
• A current National Police Check; and 
• Full working rights within Australia.  

Working at CGS 

We aim to provide a vibrant and rewarding workplace that showcases your skills with a strong commitment to your professional learning. Working at Canberra Grammar School you will join a community committed to delivering the highest standard of education, inspiring students to achieve personal excellence within a warm and inclusive environment. 

We are continuously growing our CGS community with people who are passionate and energetic in their profession and who place student learning and well-being at the forefront of all they do. We invite candidates of all ages, people with a disability and Indigenous Australians to apply. 

Benefits for you 

As a CGS team member, you have access to a range of additional benefits, including: 

• A highly competitive salary and superannuation of 12.5% (for permanent team members) 
• Staff awards programme and generous professional development funding 
• Attractive salary packaging arrangements 
• Complimentary daily barista-made coffee  
• Delicious daily morning tea and discounted lunches 
• Access to the onsite health clinic and annual influenza vaccinations 
• 24/7 access to our Employee Assistance Programme 
• School fee concessions 
• Free parking 

How to Apply 

Please click the ‘Apply’ button and submit the following documents: 

• Cover letter (addressing the selection criteria in the Position Description) 
• Resume/CV 

CGS is proud to be a School that takes child protection very seriously. All candidates for roles at Canberra Grammar School are subject to screening and assessment against child safety standards as part of our thorough recruitment process. 

An early application is advised as we reserve the right to close the vacancy early if sufficient suitable applications are received.