Flight Operations Administrative Assistant

About the Royal Flying Doctor Service South Australia / Northern Territory (RFDS SA/NT)We are trusted leaders in providing aeromedical and primary health care services to people in remote, rural, and regional locations across South Australia and the Northern Territory. Our five-year Strategic Plan is focused on growing as an innovative, responsive, and better-connected health service provider for all Australians.Watch stories about our people, patients and the communities we serve atAbout this OpportunityReporting directly to the Head of Flight Operations, as the Flight Operations Administrative Assistant, you will support the delivery of aviation services by providing effective and efficient clerical and admin support to the Flight Operations team, across SA & NT.You will contribute to continuous improvement and innovation strategies across the Aviation department and support the administrative functions resulting from the Flight Operations roster and training and checking operations, for our crew of Pilots and cabin safety trained staff.We believe our people - all of our people - keep the Royal Flying Doctor Service flying.Specifically, you will:- Provide high level administrative support to the Flight Operations team.
- Support the Head of Flight Operations with diary management, travel and accommodation and coordination of internal meetings, agendas and minutes.
- Maintain training and checking records including assisting creating new content for the learning management system.
- Ensure efficient travel and accommodation is arranged for Flight Operations activities.
- Assist with aviation board reports, manual/procedure updates, letters and other adhoc administrative/clerical duties where required.About YouTo be successful in this role, you require:- Experience in a similar administrative role providing support to a senior manager in an office environment (3+ years).
- High level of administration skills including experience in report writing, minutes and letters
- Strong customer service skills with a high level of written and verbal communication skills.
- Proven experience in diary management & coordinating travel arrangements.
- Proficiency in Microsoft Office programs such as Word, Outlook, Excel and PowerPoint.
- Significant experience in maintaining relationships with key stakeholders to ensure the smooth and timely delivery of business priorities.
- Exceptional time management and organisation skills with the ability to prioritise tasks, and self-motivation to work autonomously.Our BenefitsAs part of our team, you can expect to be provided with challenging, interesting work and be supported to achieve your best. RFDS SA/NT offers a supportive environment where our people are valued, and professional development is encouraged.In addition, we also offer:- Free onsite parking.
- Learning management system.
- Employee values awards.
- Employee assistance program.
- Comprehensive orientation program for new starters.
- Generous annual salary packaging options to reduce your taxable income including packaging up to $15,899 of your salary towards loans, rent and bills, and $2,650 of your salary via a meal and entertainment card.Further InformationTo access the Position Description, please click .For a confidential discussion in relation to the position, please contact Emily Pickles, People and Culture Coordinator via 0410 923 586Please note, this position is offered on a full-time contract for 12-14 months to cover parental leave within the team.Applications close at 11:59pm on Wednesday 29 May 2024.Please note that we are unable to accept late applications, or applications submitted via email.RFDS SA/NT has mandatory vaccination requirements. Please contact us if you would like to know more.Please note, we reserve the right to appoint to the position before the published closing date. Interested applicants are encouraged to submit an application as early as possible!The Royal Flying Doctor Service is an equal opportunity employer that fosters a positive culture and offers a diverse, safe and supportive work environment. Aboriginal and Torres Strait Islander Applicants are encouraged to apply.