Lead Administration Support Officer

Solving What's Next 

Lead Administration Support Officer | Alice Springs, NT

Amentum is a leader in global engineering, project management and solutions integration, trusted to modernize the most critical missions anywhere in the world. Driven to create a safer, smarter, cleaner world, we innovate as a team of inventive doers passionate about making a difference. Underpinned by a strong culture of ethics, safety and inclusivity. Amentum is fiercely committed to operational excellence and successful execution.

Are you seeking a career that offers a healthy work-life balance, a friendly company culture, and engagement with a supportive community?

Amentum has an exciting opportunity for a full-time Lead Administration Support Officer to join their team in Alice Springs, NT - Australia.

It is a condition upon your application that candidates are Australian or US citizens to obtain and retain the appropriate level of security clearance and medical clearance applicable to each role.

THE ROLE

PURPOSE AND SCOPE

Working as part of the Vesta Team and reporting to the Scheduling and Administration Supervisor, this position is pivotal as it directly supports business operations with a focus on project delivery, reporting, database management, developing, and implementing & executing various tasks in support of the program.

Responsible for the day-to-day operations of the Administration Team that consists of overseeing two staff members.

ESSENTIAL RESPONSIBILITIES

Responsibilities/Duties

• Prepare and create accurate and consistent reports, documents, and meeting materials as directed by the Scheduling and Administration Supervisor or Program Management. Contribute to writing, interpreting, reviewing and dissemination of administrative and operations procedures.
• Serve as the focal point in the maintenance and administration of internal/external databases and internet facing webpages.
• Oversee the Administration Support Officers in their daily operational duties, as well as provides support to various committees, working groups and project control groups as required.
• Working under the guidance of the Scheduling and Administration Supervisor, execute tasks and objective independently with minimal supervision.
• Maintains records management systems and verifies that records are true and current by reviewing and interpreting documents, deciding on the most logical and accessible place to file and classify each record.
• Work across multiple SAP transactions to support metrics and business requirements for the program.
• Proactively identify opportunities for efficiency and collaborating seamlessly with team members to streamline process and procedures to achieve objectives.
• Provides a range of efficient, proactive, and reliable project and program support services including project delivery support, customer engagement and administrative services.
• Ensure compliance with all environmental, health and safety requirements.
• Any other reasonable duties as requested.

QUALIFICATIONS

Minimum Essential

• Certificate III, Business Administration or
• Equivalent
• Knowledge of computer software and applications
• Works with minimal supervision and experience
• working as part of a dedicated team
• Writing and developing polices & procedures.
• Communication and interpersonal abilities
• Administrative abilities
• Field: Administration relevant or related discipline

Desirable

• Certificate IV in Business Admin or Equivalent 
• Administrator level SAP experience 
• Records management experience 
• Capability to develop innovative solutions

TICKETS AND LICENCES

Minimum Essential

• Drivers License

EXPERIENCE AND SKILLS– Minimum Essential

• 1 to 2 years’ experience working in a similar role

WORK ENVIRONMENT, PHYSICAL DEMANDS, AND MENTAL DEMANDS

• Typical office environment with no unusual hazards, occasional lifting to 10kgs, kneeling, standing and walking, routinely sitting and constant use of speech/hearing abilities for communication, constant mental alertness, and must be able to work under deadlines.

STATEMENT OF WORK REQUIREMENTS

• At least 18 years of age.
• Able to fluently read, write and speak English
• Australian or US citizen

EHS REQUIREMENT

All Amentum personnel are responsible for understanding and complying with all site environmental, health and safety requirements. While Amentum is responsible for providing a safe workplace and is responsible for ensuring compliance with requirements of the Handbook, each person is responsible for:

• Completing work tasks in a safe manner
• Reporting any unsafe acts or conditions to their supervisor and/or PMO/EHS Manager
• Continuous adherence to the environmental, health and safety procedures outlined in the Handbook during the performance of their work
• Red-Carding a Job - Employee right and responsibility to “STOP WORK” if a job is unsafe or possess a danger to the environment

For further information contact ***************@amentum.com

Applicants will be required to undertake pre-employment checks which include referee checks, criminal History checks, a pre-employment medical assessment and drug test.

Applicants must be Australian citizens or USA citizens who are able obtain and retain the appropriate level of security clearance and medical clearance, applicable to each role.

It is a condition of employment that employees are Australian citizens or USA citizens to obtain and retain the appropriate level of security clearance, applicable to each role as the employee will be required to obtain a security clearance.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Labor Law Posters

EEO including Disability/Protected Veterans