AddressCompany description:
Department of Communities and Justice
Job description:
Learning Management System Administration Officer,
YASMAR - Youth Justice
- Temporary Full time up to 12 months
- Location: Yasmar Training Centre - Haberfield
- Clerk Grade 3/4 Salary ($79,032 - $86,539 pa), plus employer's contribution to superannuation and annual leave loading
The Department of Communities and Justice acknowledges lived experience and how it contributes to the valuable work we do with the community.
We strongly encourage and support applications from people who are of Aboriginal and/or Torres Strait islander descent. While all applications are welcome, once we have determined through merit-based assessment which candidates meet the pre-established standards of the role, preference will be given to the candidate who is also of Aboriginal and/or Torres Strait islander descent.
Your role
This role's primary function is to
- Oversee the day-to-day management of training events within Youth Justice's Learning Management System - eg scheduling events, establishing class lists, recording attendance and completions.
- Provide advice and support to staff around the training calendar, course logistics and attendance.
The role is based at Yasmar Training Centre in Haberfield with the opportunity to balance time in the office with working from home. You will be required to be in the office at least several days a week.
Youth Justice NSW works with Young Offenders in both community and custodial settings with the aim to rehabilitate them and reduce the risk of them reoffending. By doing this we help to build safer communities.
What you'll do
This role reports to the Manager eLearning and Records and:
- Provide high level clerical and administrative support and services for Yasmar Training Centre and staff at all levels, including communicating with staff, trainers, vendors and contractors.
- Oversee the operation and maintenance of the Division's Learning Management system including system reporting ensuring that it captures all authorised training activities, attendance and outcomes so that it is the authoritative record of YJNSW Training.
- Be the primary point of contact for calendar and course logistics inquiries in terms of physical dates and arrangements for courses and the maintenance of records, attendance sheets and the operational training calendar.
- Track and manage incoming and outgoing correspondence related to the Unit's training and development work and determine action or referral in accordance with office procedure.
- Maintain the unit's records, systems and databases, record data and file to ensure that all documentation is securely stored and readily accessed.
- Provide word-processing and data entry services and draft correspondence, such as, letters, memoranda, agenda, minutes, briefing notes, reports and related documentation on behalf of the manager and unit, in line with departmental approved style guidelines including retrieving and collating complex documents and information.
- Support the coordination of various development & training projects and undertake research and analysis.
- Interpret and comply with work procedures, practices, policy and standards.
What we're looking for
- Experience providing high-level administrative and clerical support and excellent client service.
- Working with Children Check
In addition to meeting the essential requirement for this role the successful candidate will have
- Experience with on-line systems (eg Learning Management Systems, OneTRIM etc)
Download the role description.
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To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now' button.
We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply - you do not need to meet every desired requirement for us to want to talk to you.
What We Offer
We offer a variety of benefits, including:
- A challenging and rewarding career
- Flexible, autonomous work environment
- Competitive pay and conditions
- Training and development opportunities to build and maintain capabilities.
- Health & Wellbeing and Employee Assistance Programs.
Want more information? Visit our website to see more information on Working for us.
We do work that really matters
Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It's work that really matters.
Apply now and join Australia's top public sector employer where we will support you and provide an exciting and flexible working environment!
Are you ready to join us?
Click apply. You will need to attach an up-to-date résumé (maximum five pages) and a cover letter (maximum three pages) with a brief outline on how you meet the focus capabilities & requirements of the role and answer the two targeted questions below:
- Outline your involvement with an on-line system to manage a significant process (preferably related to training / administration). What were the key requirements and how did you know that they were all under control?
- Describe a time where you had to arrange a significant event. What did you do. How did you ensure everyone had all the information they needed. How did it turn out?
Applications close Friday 5 July 2024 at 11:59pm AEST.
Got a question?
For more information about the role or what it's like to work for DCJ, please contact the hiring manager Tony Noel via ************@dcj.nsw.gov.au or 02 9797 3***.
If you've got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Lisa Smith on 02 8688 1*** or via ***********@dcj.nsw.gov.au
Visit Recruitment adjustments on the DCJ website to learn more.
Inclusion and Diversity lies at the heart of how we recruit
We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.
To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.
Other Information
A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.
For more information and advice on applying for roles at DCJ, visit Careers for Aboriginal people https://www.dcj.nsw.gov.au/about-us/careers-at-dcj/pathways/careers-for-aboriginal-people.html
Thank you for your interest in this role. We look forward to receiving your application.
To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/
Profile description:
The Department of Communities and Justice (DCJ) is the lead agency under the Stronger Communities Cluster. DCJ works to enable everyone's right to access justice and help for families through early intervention and inclusion, with benefits for the whole community. Stronger Communities is focussed on achieving safe, just, inclusive and resilient communities by providing services that are effective and responsive to community needs.
We offer:
We offer a variety of benefits, including:
· A challenging and rewarding career
- Flexible, autonomous work environment
· Competitive pay and conditions
- Training and development opportunities to build and maintain capabilities.
· Health & Wellbeing and Employee Assistance Programs.
Want more information? Visit our website to see more information on Working for us.
